Accounting assistant

Job Description

• Manage the process for placing invoices into payable software and financial software.
• Perform initial coding for all submitted invoices in the payable system, review and validate invoices and facilitate proper invoice approval.
• Review, prepare and process expense reports – ACH reimbursements, making sure all the expenses meet the requirements according with company policy.
• Assist with AP system implementations.
• Provide quality customer service to internal and external vendors and internal departments.
• Resolve and research vendor and internal requests and challenges.
• Generate checks/ACH payments for different company’s bank accounts.
• Vendor maintenance, set up vendors, attach W-9 and IRS confirmation to the financial system.
• Review and clear open items on AP aging report.
• Prepare and mail 1099’s annually. Maintain 1099 counts and copies. Work with AP team to transmit the files to the IRS FIRE site.
• Assist in ad-hoc projects as needed.

• Strong understanding and exposure to basic accounting principles and practices.
• Proficiency in Microsoft Excel, including advanced functionalities such as Pivot Tables and VLOOKUP for data analysis and reporting.
• Strong organizational capabilities with the ability in prioritizing tasks to ensure efficient workflow and timely completion of duties.
• Detail-oriented with strong analytical skills ensuring accuracy and precision in financial data and reporting.
• Ability to perform tasks with minimal supervision, maintaining productivity and meeting strict deadlines in a fast-paced environment.
• Ability to work effectively within a team setting, displaying a cooperative spirit and a "can-do" attitude towards achieving team goals and overcoming challenges.

Work location

ANGELES CITY, PAMPANGA

Remarks

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