Finance & Admin Officer

About TechStone

Our office is in Taguig City, with a bonded warehouse in Veterans Village.

Why we are hiring

Our incumbent Finance Officer is moving on, and we need an experienced successor who can step in with minimal handover. This is a fully consolidated, sole-charge finance and admin role — not a junior position split across functions. You will own the entire finance function (books to BIR to bank reconciliation), the importation and dealer-channel administration, and run office administration end-to-end.

What you will own

• Daily transaction recording, GL integrity, and monthly close on QBO
• End-to-end A/R: invoicing, collections, ageing, write-off recommendations
• End-to-end A/P: vendor processing, payment runs, ageing, three-way matching
• Monthly bank reconciliations across multiple accounts (BDO, BPI, EastWest, Metrobank)
• Inter-company and inter-entity reconciliations
• Monthly management pack: P&L, balance sheet, cash flow, ageing reports
• Support the external auditor through the annual audit and FS cycle

• Prepare downpayment, progress, retention, and final billing for Supply & Install projects
• Track project budgets, retention schedules (typically 10% to acceptance), and variation orders per contract
• Submit invoices through client vendor portals — Oracle Fusion (for EEI), smvendors.com, and bespoke portals
• Coordinate with Operations and project managers on billing milestones and disputes
• Maintain billing files, completion certificates, and supporting documentation

• Process dealer and distributor orders; manage dealer A/R, credit limits, and ageing
• Compute and pay out volume rebates, channel commissions, and tiered discounts per dealer category (general, architect, contractor, dealer)
• Maintain dealer master data — credit terms, pricing tier, BIR forms (2303, 2307), contact details — across QBO and vTiger CRM
• Support new dealer onboarding: KYC documentation, credit assessment, BIR registration verification
• Reconcile dealer statements monthly and resolve billing disputes promptly
• Track showroom and e-commerce channel sales (including marketplace settlements) and reconcile to QBO

• Coordinate Letters of Credit (LC), Telegraphic Transfers (TT), and FX payments to overseas suppliers (USD, EUR, CNY)
• Manage Bureau of Customs (BOC) duties, VAT, and excise — coordinate with accredited customs broker for release and clearance
• Verify and reconcile import documentation: Bill of Lading, Commercial Invoice, Packing List, Certificate of Origin, Import Permit
• Compute landed cost (FOB / CIF / DDP) and post into QBO inventory cost
• Liaise with forwarders, brokers, and shipping lines on shipment status, demurrage, and storage
• File and renew import-related permits and product registrations (FDA, BPS, BOI/PEZA where applicable)

• Prepare and e-file 2550M/Q (VAT), 1601-EQ (EWT), 1601-C (compensation withholding), 1701/1702 (ITR)
• Annual filings: 1604-C, 1604-E, SAWT, SLSP, QAP, alphalist
• Issue 2307 to vendors and 2316 to employees on time
• Manage eBIRForms and EFPS submissions, BIR COR updates, loose-leaf/CAS renewals
• Respond to BIR Letters of Notice, assessments, and routine audits

• Process semi-monthly payroll for employees and retainer consultants
• Compute and remit SSS, PhilHealth, Pag-IBIG (HDMF), and BIR withholding
• Process government benefit forms — SSS sickness/maternity/loans, Pag-IBIG MP2, HDMF loans
• Maintain 201 files and payroll register; issue Form 2316 and certifications

• Renew on time: Mayor's Permit (Taguig LGU), barangay clearance, BIR COR, SEC GIS, DTI registration, fire safety inspection certificate, sanitary permit, warehouse occupancy permit
• Manage the January business permit renewal cycle, DOLE Rule 1020, and LGU compliance
• Order ATP/PTU for official receipts and invoices; handle notarial requirements
• Manage petty cash, office supplies, and facilities coordination
• Liaise with bank relationship managers for account maintenance and OTC services

• QuickBooks Online (primary accounting system)
• eBIRForms and EFPS
• Online banking and trade finance portals — BDO, BPI, EastWest, Metrobank (including LC and TT facilities)
• Bureau of Customs E2M / TradeNet via accredited broker
• Forwarder, shipping line, and customs broker portals
• Oracle Fusion supplier portal, smvendors.com, and other client portals
• vTiger CRM for sales pipeline and dealer master data
• Google Workspace and company NAS for document management

• Report to: Managing Director directly
• Daily collaboration with: Operations Manager, Sales, Project Managers, and Dealer Channel team
• External: External auditor, BIR officer, customs broker, forwarders, bank relationship managers, overseas suppliers
• You are the sole finance and admin person — your work is critical and visible at the top

What you will bring

• Bachelor's degree in Accountancy, Financial Management, or related field
• Minimum 3 years of hands-on finance experience in a construction, manufacturing, or trading company
• Proven track record preparing construction progress billing (DP, milestone, retention, final)
• Hands-on experience with importation finance: Letters of Credit (LC), BOC duty and VAT computation, customs broker coordination, foreign supplier (FX/TT) payments, and landed cost reconciliation
• Experience managing distributor/dealer A/R, tiered pricing, and channel rebate or commission computation
• Proficient in QuickBooks Online (at least 1 year of QBO-specific use)
• Working knowledge of Philippine tax compliance — VAT, EWT, ITR, payroll withholding, BIR e-filing
• Experience processing and remitting SSS, PhilHealth, and Pag-IBIG
• Proven experience renewing LGU business permits and statutory licenses
• Available to start within 2 to 4 weeks with reasonable handover from current employer
• Strong attention to detail, deadline discipline, and confidentiality

• CPA license
• Experience with FDA, BPS PS Mark, or BOI/PEZA permit administration
• Experience submitting through client vendor portals (Oracle Fusion / smvendors / EFS)
• End-to-end external audit cycle experience
• Familiarity with PCAB contractor licensing or accreditation renewals
• Marketplace settlement reconciliation (Lazada, Shopee, TikTok Shop)
• Job-order or project cost accounting experience

• Salary: PHP 40,000 to 60,000 per month, commensurate with experience
• 13th month pay and full government-mandated benefits
• HMO coverage upon regularization
• Office-based at Taguig (BGC-adjacent, easy commute via Bayani Road)
• Direct line to the Managing Director — your work is seen and valued daily
• Full ownership of the function across finance, importation, dealer channel, and admin
• Stable, profitable company with a clear growth runway in premium construction finishes

How to apply

Click Apply with your updated CV and include in your cover note:

1. Current notice period and earliest available start date
2. One paragraph on your hands-on construction billing experience — project types, your role, billing structures handled
3. One paragraph on your importation experience — supplier countries, LC vs TT mix, customs broker relationship, landed cost handling
4. One paragraph on your dealer/distributor A/R and channel pricing experience
5. Your current and expected monthly compensation

Shortlisted candidates will be contacted within 5 working days for a phone screen, followed by an in-person interview at our Taguig office with the Managing Director. We respond to every applicant.