HR Supervisor for Recruitment (5 years recruitment experience)

POSITION SUMMARY

The HR Supervisor for Recruitment is responsible for overseeing and managing the end-to-end recruitment and manpower acquisition process of the Security Group of Companies. The position ensures the timely sourcing, screening, selection, and deployment of qualified personnel for security, administrative, operations, and support service requirements while maintaining compliance with company standards, labor laws, and client expectations.

The Recruitment Supervisor shall supervise recruitment personnel, monitor hiring targets, improve recruitment systems, and maintain a strong talent pipeline to support operational manpower requirements.

1. Supervise the daily operations of the Recruitment Section.
2. Ensure timely fulfillment of manpower requirements for all business units and clients.
3. Oversee sourcing, screening, interviewing, testing, and endorsement of applicants.
4. Monitor recruitment turnaround time and hiring completion targets.
5. Conduct final interviews for key operational and administrative positions when necessary.
6. Ensure proper implementation of recruitment standards and hiring procedures.
7. Coordinate closely with Operations, Administration, and Client Representatives regarding manpower requirements and deployment schedules.
8. Maintain updated manpower pooling for:

• Security Guards
• Office Personnel
• Operations Personnel
• Drivers
• Utility Personnel
• Janitorial Personnel
• Other support positions

1. Develop and implement effective recruitment sourcing strategies.
2. Manage recruitment through:

• Social media platforms
• Job portals
• Employee referrals
• Recruitment caravans
• School partnerships
• PESO coordination
• Walk-in applications

1. Build and maintain relationships with recruitment partners and external manpower sources.
2. Recommend recruitment marketing strategies to improve applicant generation.

1. Supervise Recruitment Staff, Recruiters, and HR Support Personnel.
2. Monitor staff productivity, attendance, and performance.
3. Conduct coaching, mentoring, and training of recruitment personnel.
4. Ensure professionalism and proper applicant handling within the Recruitment Office.
5. Prepare staffing schedules and task assignments for recruitment personnel.

1. Ensure completeness and accuracy of applicant documents prior to hiring and deployment.
2. Maintain organized recruitment records, applicant databases, and hiring trackers.
3. Ensure compliance with:

• Labor laws
• Data privacy policies
• Company hiring standards
• Security industry regulations

1. Coordinate background checks, character references, and verification processes.
2. Ensure proper documentation of interview assessments and hiring recommendations.

1. Prepare periodic recruitment reports including:

• Hiring status reports
• Applicant statistics
• Recruitment funnel reports
• Deployment updates
• Turnaround time analysis

1. Monitor recruitment KPIs and manpower fulfillment rates.
2. Submit recruitment analytics and recommendations to Management.
3. Identify recruitment bottlenecks and recommend process improvements.

1. Ensure applicants are treated professionally and respectfully throughout the hiring process.
2. Address applicant concerns and recruitment-related inquiries.
3. Maintain confidentiality of applicant information and recruitment discussions.
4. Promote positive employer branding for the organization.

1. Bachelor’s Degree in:

• Human Resource Management
• Psychology
• Behavioral Science
• Business Administration
• Criminology
• Or related course

1. At least 5 years experience in recruitment, preferably in:

• Security agencies
• Manpower agencies
• Service-oriented organizations
• High-volume recruitment environments

1. With supervisory or team leadership experience preferred.
2. Strong knowledge of:

• Recruitment systems and processes
• Interviewing techniques
• Labor laws and employment standards
• Manpower pooling and deployment

1. Proficient in:

• Microsoft Office applications
• Recruitment tracking systems
• Report preparation
• Social media recruitment

1. Strong:

• Communication skills
• Leadership skills
• Organizational skills
• Decision-making ability
• Interpersonal skills

1. Ability to work under pressure and manage multiple manpower requirements simultaneously.

• Recruitment turnaround time
• Manpower fulfillment rate
• Applicant-to-hire conversion rate
• Deployment completion rate
• Quality of hires
• Recruitment database maintenance
• Attendance and retention of deployed hires
• Compliance with documentation requirements

REPORTING RELATIONSHIP

Reports Directly To:

• HR Division Head

Supervises:

• HR Recruitment Staff

• Office-based with field recruitment activities when necessary
• May require travel for recruitment caravans, job fairs, and client coordination
• May require extended working hours during urgent operational manpower requirements

• Leadership and supervision
• Recruitment planning and execution
• Decision-making
• Attention to detail
• Confidentiality and professionalism
• Customer service orientation
• Time management
• Conflict resolution
• Adaptability and initiative