Executive Assistant

Join EngineRoom as an Executive Assistant – Remote Position

Location: Remote (We're Australian-born but operate as a remote-first company with team members across Australia, New Zealand, and the Philippines)

Role Overview:

You will act as a gatekeeper and trusted advisor, enabling the Managing Director to focus on strategic initiatives that drive the growth and success of EngineRoom.

Key Responsibilities:

• Calendar and Schedule Management: Efficiently manage the Managing Director’s calendar, schedule meetings, and coordinate travel arrangements.
• Communication Management: Serve as the primary point of contact for the Managing Director, handling emails, phone calls, and correspondence with discretion and professionalism.
• Meeting Coordination: Organise and coordinate high-level meetings, prepare agendas, take minutes, and ensure follow-up on action items.
• Travel and Event Planning: Arrange complex travel itineraries and coordinate events, ensuring all logistics are meticulously handled.
• Document Management: Maintain and organise important documents, files, and records for the Managing Director.
• Project Support: Assist with special projects as directed by the Managing Director, providing regular updates on progress and ensuring deadlines are met.
• Financial Management: Handle expense reports, budget tracking, and invoice processing for the Managing Director.
• Confidentiality: Manage sensitive information with the utmost discretion, maintaining confidentiality in all matters.
• Relationship Management: Build and maintain strong relationships with internal and external stakeholders on behalf of the Managing Director.

Key Skills and Qualifications:

• Proven experience as an Executive Assistant or in a similar role, supporting senior executives, preferably at the Managing Director level.
• Exceptional organisational and time-management skills.
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft Office Suite and virtual meeting platforms.
• Strong attention to detail and a high level of discretion.
• Ability to anticipate needs, think critically, and proactively solve problems.
• Strong interpersonal skills and the ability to build and maintain relationships at all levels.

What We Offer:

• Flexible working hours
• A remote-first work environment that values work-life balance
• Competitive compensation based on experience and performance
• Opportunity to work with a passionate and innovative team

If you’re an experienced Executive Assistance with a passion for innovation and digital growth, join EngineRoom’s mission to help businesses thrive online! Apply now to become part of our dynamic, global team.