Executive and Administrative Assistant

Job Summary:

The Executive and Administrative Assistant provides high-level administrative and executive support to the Chairman and to the HR Director performing administrative and office functions, and overseeing special projects. This role requires a highly organized, proactive individual with excellent communication skills and the ability to manage multiple priorities in a fast-paced environment.

Job Responsibilities:

1. Administrative Support:

• Manage and maintain schedules
• Prepare and edit correspondence, communications, presentations, and other documents
• Handle incoming and outgoing communications

1. Meeting Coordination:

• Organize and coordinate meetings
• Arrange conference calls and video conferences

1. Project Management:

• Assist in planning and executing special projects
• Conduct research, compile data, and prepare reports
• Monitor project progress and provide regular updates

1. Travel Arrangements:

• Arrange domestic and international travel
• Ensure travel plans align with executives' schedules and preferences
• Handle travel-related issues and changes promptly and efficiently

1. Document Management:

• Maintain confidential files and records
• Develop and implement systems for document management and organization

1. Office Management:

• Oversee office operations and procedures
• Order office supplies, manage inventory, and coordinate with vendors

1. Communication and Liaison:

• Serve as a liaison between executives and other departments and clients
• Build and maintain positive relationships with internal and external stakeholders

Job Qualifications:

Bachelor’s degree in Business Administration, Management, or a related field

Experience in administrative roles, project management, or customer service