Assistant Manager of Purchasing
Koko Global Hospitality (Thailand) Co., Ltd Cebu Full-time
Job Description
Job Scope- Update standard operation systems for supply chain management (Purchasing management, Inventory control, in-house transportation, etc.), by working closely with the Senior Purchasing Manager.
- Collect requirements from staff in HQ, Regional and properties about new items/suppliers and operation system improvement.
- Source new suppliers to reduce cost or improve condition for delivery time, credit term and so on.
- Create good relationships with current suppliers and negotiate to reduce cost or improve conditions for delivery time, credit term and so on.
- Resolve vendor or contractor grievances, and claims against suppliers.
- Conduct training and manage/support staffs’ activities regarding purchasing operation.
- Prepare PR (purchase requisitions) and PO (purchase orders) among team members, supplies, and vendors.
- Manage history of order and monitor inventory/delivery status by purchasing management system.
- Review, evaluate, and approve specifications for issuing and awarding bids.
- Direct and coordinate activities of personnel engaged in buying, selling, and distributing materials, equipment, machinery, and supplies.
Requirement
Required Qualifications- Bachelor’s degree in Business Administration, Supply Chain Management, Hospitality Management, or a related field
- At least 1–3 years of experience in purchasing or procurement, preferably in the hotel or hospitality industry
- Basic knowledge of purchasing procedures and inventory control
- Familiarity with hotel purchasing systems and documentation
- Good command of written and spoken English
- Proficiency in MS Office, especially Excel
- Knowledge of hotel procurement standards, including sourcing, quotation comparison, and supplier coordination
- Familiarity with Philippine compliance and documentation related to purchasing and payments
- Ability to coordinate with suppliers, warehouse, and accounting teams
- Ability to monitor purchase orders, deliveries, and stock levels
- Strong attention to detail and accuracy
- Willingness to work flexible hours when required
- Willingness to travel frequently between hotel properties (and office)
- Strong negotiation and communication skills
- Good organizational and time management skills
- Attention to detail and cost-awareness
- Problem-solving skills
- Ability to work collaboratively with cross-functional teams
- Integrity and accountability in handling purchasing transactions
Lapu-Lapu, 6 km from Cebu City
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