Billing Assistant
Nexus Workforce Manila Full-time
Billing & Invoicing
- Prepare and issue client invoices based on approved timesheets, contracts, and billing schedules.
- Validate attendance, overtime, and allowances of deployed personnel before billing.
- Ensure accuracy of rates, billing templates, and client-specific requirements.
- Monitor billing deadlines and ensure all invoices are sent on time.
- Maintain organized records of timesheets, billing documents, and client contracts.
- Update billing trackers, logs, and financial spreadsheets.
- Assist in reconciling billing discrepancies and correcting errors.
- Communicate with client representatives regarding timesheet submission, billing concerns, and clarifications.
- Follow up on missing or incomplete timesheets.
- Provide copies of invoices or supporting documents when requested.
- Work closely with HR, Recruitment, and Operations teams to verify employee deployment details.
- Coordinate with Accounting for posting, collections, and financial reporting.
- Support payroll team by providing verified attendance and billing data.
- Ensure billing processes follow company policies and client agreements.
- Assist in audits, reporting, and documentation requirements.
- Suggest improvements to streamline billing workflows.
- Bachelor’s degree in any field.
- Experience in billing, accounting, or administrative work (preferably in a manpower or staffing agency).
- Has a knowledge in timekeeping
- Strong attention to detail and accuracy.
- Proficient in MS Excel.
- Good communication and coordination skills.
- Ability to work with deadlines and handle multiple accounts.
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