Budget and Contracts Specialist (Clinical Trials)

Work from Home | Philippines Full-Time | Australian Healthcare & Clinical Research Sector

Join a Leading Australian Clinical Research Organisation

We are seeking a highly organised and detail-oriented Budget & Contracts Specialist to support the preparation, review, and negotiation of clinical trial budgets and contracts for research sites across Australia. This is an exciting opportunity to work remotely from the Philippines while collaborating with clinical research professionals, hospitals, sponsors, and pharmaceutical companies in a dynamic environment.

If you have experience in healthcare administration, clinical research, contracts administration, finance coordination, or project support and are looking to build your career in the clinical trials industry, we'd love to hear from you.

About the Role

As a Budget & Contracts Specialist, you will play a key role in supporting the startup and ongoing management of clinical trials by developing and negotiating site budgets and contracts, maintaining accurate documentation, and ensuring effective communication between stakeholders.

Key Responsibilities

• Prepare itemised budgets that incorporate all the costs for a trial in accordance with the relevant Clinical Trial Protocol.
• Facilitate review and approval of budgets and contracts by sites, including the co-ordination of legal review where applicable.
• Review and negotiate site approved budgets and contracts with Sponsors, including resolution of any problems to the mutual satisfaction of all parties.

• Amend budgets and contracts due to protocol amendments or as requested by Site/Sponsor.
• Discuss and negotiate updated budgets and contract addendums with Sponsors.

• Ensure regular communication and escalations to expedite the planning, execution, issue resolution and management of site budgets and contracts.
• Continuously track status of budgets and contracts under assignment.
• Streamline review timelines for study budgets and contracts.
• Maintain, update and appropriately file all budget documentation.

Requirements

Experience:

• At least 12 months’ experience in a medical administration or clinical research environment
• Exposure to clinical trials budgeting is desirable but not essential
• Ability to understand medical procedural terminology
• Excellent attention to detail
• Advanced written and verbal communication skills
• Highly developed organisational and time management skills
• Good negotiation and problem-solving skills
• Good collaboration and interpersonal skills
• Strong Microsoft Office skills (e.g., Word, Excel, Outlook)
• An aptitude for learning new IT software, especially databases.

Skills and Knowledge:

• Ability to positively negotiate and influence stakeholders
• Ability to develop and maintain professional relationships with team members and external stakeholders
• High level of attention to detail
• Competent computer literacy skills, including the proficient use of Microsoft Office applications such as Word, Excel, Outlook and Teams
• Ability to communicate professionally, both orally and in written form
• High level of organisational and time management skills
• Ability to remain solutions focused when problem solving
• Ability to identity process improvement opportunities

• Bachelor's degree in Life Sciences, Nursing, Allied Health, Healthcare Administration, Pharmacy, Business Administration, or a related field.
• Clinical research,
• Healthcare administration,
• Medical administration,
• Contracts administration, or
• Project coordination.

• Exposure to clinical trial budgeting and contracting.
• Knowledge of clinical research processes.
• Familiarity with medical terminology.
• Experience working with international clients or stakeholders.

Skills & Competencies

We're looking for someone who can demonstrate:

• Excellent attention to detail.
• Strong written and verbal English communication skills.
• Advanced organisational and time management abilities.
• Negotiation and stakeholder management skills.
• Problem-solving mindset with a focus on solutions.
• Strong Microsoft Office skills, particularly Excel, Word, Outlook, and Teams.
• Ability to learn new systems and databases quickly.
• Ability to work independently in a remote environment while collaborating effectively with a global team.

• Permanent work-from-home setup
• Work with a respected Australian clinical research organisation
• Exposure to global pharmaceutical and clinical trial projects
• Professional development and growth opportunities
• Collaborative and supportive team culture