Assistant Administrative Officer - Highway Project

Qualifications:

• Bachelor’s Degree in Business Administration, Public Administration, Management, or related field
• At least 5–8 years of progressive administrative experience, preferably in large-scale construction or government infrastructure projects
• Strong knowledge of office administration, document control systems, records management, and procurement processes
• Familiar with government procedures and compliance requirements; DPWH guidelines is an advantage
• Proficient in MS Office (Word, Excel, PowerPoint) and document management systems
• Strong leadership, organizational, coordination, and communication skills
• Able to manage teams and handle multiple administrative functions simultaneously
• Detail-oriented, highly reliable, and capable of handling confidential information

Duties and Responsibilities:

• Assist in overseeing overall administrative operations of the project site office
• Supervise administrative staff including clerks, document controllers, and support personnel
• Ensure proper implementation of document control, filing systems, and records management procedures
• Coordinate with administrative requirements
• Review and monitor compliance with company policies, DPWH guidelines, and project procedures
• Assist in procurement administration, including purchase requests, canvassing, and documentation
• Monitor incoming and outgoing correspondence, reports, and official project documents
• Assist in budget tracking related to office administration and support services
• Organize meetings, prepare agendas, and ensure accurate minutes and documentation
• Ensure proper safekeeping of confidential records and project documents
• Support audits, inspections, and reporting requirements
• Recommend improvements in administrative processes and workflow efficiency
• Perform other duties as assigned by the Project Manager