Executive Assistant

This a Full Remote job, the offer is available from: Philippines

Company Overview

As we continue to grow, were looking for a proactive, highly organized Executive Assistant to join our team and assist our Director in streamlining operations and delivering excellent service to our clients.

Job Summary

This role offers the opportunity to work closely with a senior leader in a fast-paced, dynamic environment and contribute to the smooth operation of the business.

• Calendar & Scheduling Management: Efficiently manage and organize the Directors calendar, schedule meetings, and coordinate appointments.
• Client Communication: Act as a point of contact for clients, responding to emails, phone calls, and inquiries with professionalism and attention to detail.
• Document Preparation & Reporting: Prepare reports, presentations, and other business documents, including financial summaries and meeting notes.
• Data Entry & Record Keeping: Perform data entry and maintain accurate client accounts and financial records, ensuring strict confidentiality.
• Administrative Support: Handle various administrative tasks, including document preparation, invoice, file management, and office organization.
• Client Relationship Management: Follow up on project deadlines, deliverables, and ensure high client satisfaction by providing excellent support.
• Research & Business Development: Conduct research and gather data to assist with client projects and business development initiatives.
• Team Coordination: Collaborate with internal staff and external subcontractors to ensure the completion of tasks and projects.
• Website & Social Media Support: Assist with updating and managing company websites and social media platforms as needed.

• Experience: Proven experience as a Executive Assistant or in a similar administrative role supporting senior leadership.
• Organizational Expertise: Strong organizational and multitasking skills, with the ability to manage competing priorities and meet deadlines.
• Communication: Excellent written and verbal communication skills, with an ability to engage professionally with clients and team members.
• Tech Proficiency: Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Experience with accounting software or financial systems is a plus.
• Attention to Detail: Exceptional attention to detail and the ability to handle sensitive information with discretion.
• Independent Work Ethic: Ability to work independently, show initiative, and be self-motivated to proactively solve problems and improve processes.
• Experience in Senior Support: Previous experience providing administrative support to senior leadership or executives is highly preferred.

• Integrity & Trustworthiness: Able to maintain confidentiality and handle sensitive information with professionalism.
• Proactive & Adaptable: Demonstrates a positive, can-do attitude, and the ability to adapt to changing priorities in a fast-paced environment.
• Motivated & Driven: Strong work ethic with a desire to contribute to the company's success and grow within the role.
• Client-Centric: Passionate about delivering exceptional service to clients and supporting the firms continued growth.

This offer from "Outforce" has been enriched by Jobgether.com and got a 72% flex score.