Facilities and Admin Manager

Job Responsibilities:

• Oversee the day-to-day operations, maintenance, and repair of office premises and facilities.
• Manage facility services such as cleaning, security, utilities, waste disposal, and parking.
• Coordinate preventive maintenance schedules and emergency repairs.
• Ensure facilities comply with government regulations (e.g., PEZA, BFP, LGU requirements).
• Lead space planning and office fit-out projects when needed.
• Manage facility vendor contracts (e.g., technical, housekeeping, security).

II. Administration:

• Manage administrative staff including outsourced technical, housekeeping, and security personnel
• Oversee procurement and inventory management of office supplies and equipment.
• Manage administrative budgets and monitor expenditures.
• Administratively support company events, travels and meetings logistics when needed
• Ensure PEZA and LGU related documentation, licenses, permits pertaining to facilities are properly recorded and renewed.

III. Health, Safety, and Environment (HSE):

• Support, implement and monitor workplace safety programs, fire drills, and emergency response protocols.
• Support occupational health and safety compliance according to Philippine laws and best practices.

IV. Sustainability Initiatives:

• Identify and implement energy-saving initiatives and sustainable office practices.
• Support company ESG (Environmental, Social, and Governance) initiatives.

Qualifications:

• Bachelor’s degree in Facilities Management, Business Administration, Engineering, or related fields.
• At least 5 years of experience in facilities management & administration,
• Knowledge of Philippine building codes, occupational safety, and local regulatory compliance.
• Strong leadership, organizational, and project management skills.
• Excellent communication and negotiation skills

Preferred:

• Certification in Facilities Management is an advantage.
• Familiarity with ISO 22001, ISO 27001 and HITRUST standards.