Procurement Assistant

Job Description

Job Summary

The Procurement Staff contributes to maintaining efficient procurement processes and compliance with company policies and regulations.

1. Sourcing and Vendor Management:

• Identify potential suppliers, solicit quotations and evaluate vendor proposals.
• Maintain supplier relationships and negotiate terms and conditions to secure favorable pricing, quality, and delivery terms.
• Monitor supplier performance and address any issues or concerns to ensure continuous improvement.

1. Purchase Order Processing:

• Generate purchase orders based on approved requisitions and contracts.
• Verify order accuracy, specifications, and pricing before processing.
• Coordinate with internal departments and suppliers to resolve discrepancies and expedite orders as needed.

1. Inventory Control:

• Monitor inventory levels and ensure adequate stock levels to meet operational needs.
• Conduct regular inventory checks and reconcile discrepancies.
• Coordinate with warehouse or logistics teams to optimize inventory management and storage.

1. Contract Management:

• Assist in the review and negotiation of procurement contracts and agreements.
• Maintain contract documentation and ensure compliance with terms and conditions.
• Monitor contract expiration dates and facilitate contract renewals or termination as necessary.
• Prepare regular reports and metrics on procurement activities, supplier performance, and cost savings initiatives.

1. Compliance and Documentation:

• Maintain accurate records of procurement transactions, contracts, and supplier information.
• Assists in conducting audits and assessments to ensure adherence to internal controls and best practices.

• Bachelor's degree in Business Administration, Supply Chain Management, or related field.
• With at least 2 years related experience
• Strong attention to detail and organizational skills.
• Excellent communication and negotiation skills
• Proficiency in MS Office and procurement software (e.g.SAP, Oracle)
• Ability to work effectively in a team environment