Urgent! Executive Assistant to the CEO

EXECUTIVE ASSISTANT TO THE CEO

Job Summary

The Executive Assistant provides high-level administrative and operational support to the CEO, ensuring efficient management of schedules, communications, and key business activities. This role requires strong organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment.

• Manage and organize the CEO’s calendar, including meetings, appointments, and business travel arrangements (local and international).
• Prepare, coordinate, and document executive meetings, including agendas, minutes, and follow-ups.
• Maintain accurate records, files, and confidential documents.
• Draft, review, and manage business correspondences and official communications.
• Monitor and track the CEO’s tasks, deadlines, and deliverables to ensure timely completion.
• Provide administrative support for special projects and strategic initiatives of the CEO.
• Build and maintain strong relationships with internal teams and external stakeholders.
• Ensure compliance with company policies, procedures, and legal requirements.
• Promote cost-efficiency by implementing and supporting cost-cutting measures.
• Continuously improve processes to enhance efficiency and effectiveness in executive support.

• Bachelor’s degree in business administration, Management, or any related field.
• Minimum of 3 years of relevant work experience in an executive support role.
• At least 2 years of experience directly supporting a senior executive.

• Excellent verbal and written communication skills.
• Strong organizational and time management abilities.
• High attention to detail and accuracy.
• Proficient in Microsoft Office applications and general digital tools.
• Basic knowledge of accounting principles is an advantage.
• Strong interpersonal and customer service skills.
• Ability to work collaboratively and adapt to different personalities and work environments.
• High level of professionalism, discretion, and confidentiality.
• Proactive, resourceful, and results oriented.

• Service-oriented with a positive and professional demeanor.
• Able to multitask and work under pressure.
• Tech-savvy and highly adaptable.
• Presentable and confident in dealing with stakeholders at all levels.