EA to the CEO | Work from Office - Makati

We're Hiring: EA to the CEO!

We are currently on the lookout for an EA to the CEO to join our team at Cloudstaff, the #1 workplace everywhere!

Schedule: Morning shift

Job Description:

The Executive Assistant also supports decision-making by preparing reports, tracking action items, and driving follow-through on key initiatives, while handling sensitive information with utmost discretion and professionalism.

Reports to: CEO

• Organize CEO's calendar, time, email, and personal notes
• Communicate with team members on behalf of the CEO
• Take high-level meeting minutes
• Assist the CEO with daily operations
• Work independently with high-level direction
• Prepare and deliver accurate, data-driven administrative reports and summaries to support executive decision-making.
• Provide high-level administrative support to the CEO, including handling confidential information with discretion.
• Prepare agendas, take minutes, and follow up on action items from meetings.
• Conduct research and compile information for reports, presentations, and decision-making.
• Act as a liaison between the CEO and internal/external stakeholders.
• Manage special projects and initiatives as assigned by the CEO.
• Monitor the progress of various tasks and projects across the firm.
• Ensure deadlines are met and assist in prioritizing workload.
• Coordinate with team members to track the status of assignments and deliverables.
• Provide regular updates to the CEO on tasks and project status.

Qualification and requirements:

• Minimum of 5 years’ experience as a Personal Assistant, with at least 2 years in an Executive Assistant role.
• Proficiency in Microsoft Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Ability to handle multiple tasks and prioritize effectively in a fast-paced environment.
• Detail oriented with a high level of accuracy.
• Experience in using ASANA.
• Ability to work independently and maintain a high level of confidentiality.

Desirable:

• Experience in Healthcare, NDIS, Aged Care or Out-of-Home-Care is advantageous.
• Experience with CMS systems (such as MYP, Shiftcare, Lumary, Good Human etc) is advantageous.

Non-negotiable skills & requirements:

• Minimum of 5 years’ experience as a Personal Assistant, with at least 2 years in an Executive Assistant role.
• Proficiency in Microsoft Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Ability to handle multiple tasks and prioritize effectively in a fast-paced environment.
• Detail oriented with a high level of accuracy.
• Experience in using ASANA.
• Ability to work independently and maintain a high level of confidentiality.

Perks & Benefits (Work From Office/Hybrid):

• Comprehensive health and life insurance on your 16th day of employment, covering 1 free dependent on the 16th day of employment
• Flexible leave credits which may be used for vacation, emergency and sick leaves
• Superb and exciting Mid-Year Parties – with items to give away and cash prizes!
• Endless opportunities for career advancement
• Exclusive ATM inside the office for employee's convenience
• Annual Performance Review with Salary Increase
• We set you up for success with a company-provided PC/Laptop and fiber internet connection
• Look forward to weekly office perks for work from office staff – Free Coffee, Meals and Beer Fridays!
• Top notch workplace with first class VIP lounge and game rooms
• Child friendly spaces to cater to the needs of employees with children, enhancing work-life balance
• Participate and join our CS Social Clubs and Special Interest Groups to connect with colleagues
• International career growth and connections
• Unlimited cash incentives for hired referrals
• Mental Wellness Employee Assistance program through Lifeworks
• In-house psychiatrist available to support employees' well-being
• Become part of the Employee Share Units program
• Cloudstaff Dream Points - To be used for bidding useful items like appliances, kitchenettes etc.

Established in 2005, Cloudstaff is a leading outsourcing company that empowers businesses to thrive through smarter talent solutions. We're passionate about creating a work environment that fosters your professional growth and overall well-being.

• Award-winning Culture: We're committed to building the #1 Workplace Everywhere, with a proven track record of staff engagement initiatives and industry recognition
• Invest in You: We support your development through comprehensive training programs, mentoring and opportunities for career advancement
• Thrive as an Individual: We offer a strong work-life balance with flexible schedules, meaningful perks and a collaborative team environment.

**To become a priority applicant, please share a 1-2 minute video introduction detailing you experience in this specific role. You can upload your video to the CSJobs platforms. Please use a clean, distraction-free background and speak clearly and articulately.**