Real Estate Transaction Coordinator VA

The ideal candidate combines solid real estate knowledge with creative marketing skills and a proactive, detail-driven approach to everything they take on.

Key Responsibilities:

• Manage and maintain the CRM system (Wise Agent), ensuring all contacts, listings, and transaction records are accurate and fully up to date
• Support the migration and integration of MLS data into the CRM platform
• Create and schedule social media content across Facebook and Instagram, including branded graphics, photos, and short-form videos
• Execute email marketing campaigns using Microsoft 365, including bulk outreach to prospect and client databases
• Coordinate real estate transactions end to end, including preparing and organizing contracts, addendums, and tracking all critical deadlines
• Handle listing coordination tasks to ensure property listings go live smoothly and on schedule
• Conduct lead research to identify and organize prospective clients and business opportunities
• Manage scheduling, calendar appointments, and coordinate showings or client meetings
• Maintain a clean and well-organized database of listings, contacts, and transaction records
• Stay current on AI tools and automation opportunities that can streamline administrative workflows

Mandatory Skills:

• Proven experience in real estate administrative support or transaction coordination
• Proficiency with CRM platforms in a real estate context — Wise Agent experience is a strong plus
• Experience creating social media content, including branded graphics and short-form video
• Familiarity with email marketing using Microsoft 365 or comparable platforms
• Strong understanding of real estate transaction processes, contracts, and associated documentation
• Excellent organizational skills with the ability to manage multiple tasks and deadlines simultaneously
• Reliable, detail-oriented, and capable of working independently with minimal supervision
• Strong English communication skills, both written and verbal

Preferred Skills:

• Experience with MLS systems and data migration workflows
• Proficiency in graphic design tools such as Canva or similar platforms
• Familiarity with video editing tools for creating short-form social media content
• Knowledge of AI tools and automation platforms for optimizing administrative workflows
• Experience managing social media accounts for real estate professionals or brokerages
• Background in listing coordination and real estate marketing

If you thrive on organization, creativity, and helping things run smoothly, this role is an excellent fit.