Executive & Marketing Assistant - Virtual Assistant

This a Full Remote job, the offer is available from: Philippines

This is a remote position.

Virtual Rockstar is hiring a full-time Executive & Marketing Assistant for a fast-growing, heart-centered weight loss coaching company based in Canada. This is a remote role for someone who thrives behind the scenes, loves systems and structure, and wants to play a meaningful part in transforming lives—without ever counting a calorie.

Support a mission-driven team helping women over 40 transform their lives through lasting weight loss.

About our client:

If you’re organized, proactive, tech-savvy, and love turning big ideas into streamlined execution, this might be the perfect role for you.

Responsibilities:

• Proactively manage the CEO’s calendar to align with priorities, protect focus time, and prevent scheduling conflicts
• Monitor and manage inboxes, triage emails, draft responses, and track communication loops
• Prepare agendas, briefs, and materials for meetings; attend meetings to take notes and follow up on action items
• Maintain digital systems, SOPs, and internal documentation across platforms like Google Drive and Dropbox
• Track project deliverables, create task reminders, and follow up to ensure nothing falls through the cracks
• Coordinate travel and occasional personal admin tasks to free up CEO bandwidth
• Act as a reliable gatekeeper, managing access and maintaining confidentiality

• Build and optimize sales funnels using platforms like Kajabi and ClickFunnels
• Manage and segment email lists; set up automations and monitor sequences in ActiveCampaign
• Track and report marketing performance data, suggesting improvements where needed
• Assist with planning, posting, and engaging on social media platforms like Instagram and YouTube
• Support webinar and launch campaigns, including tech setup, asset coordination, and live event logistics
• Help create or repurpose content for marketing purposes using tools like Canva and Metricool

Requirements

You’re a Great Fit If You:

• Have 2+ years of experience in a Virtual Executive Assistant or Online Business Manager role
• Are highly organized, detail-oriented, and excellent at managing multiple moving parts
• Are a self-starter who communicates clearly and takes initiative without needing hand-holding
• Have strong written communication skills and a professional, polished tone
• Are tech-comfortable and capable of learning new tools quickly
• Understand the importance of discretion and professionalism in handling sensitive information
• Thrive in a remote, fast-paced, purpose-driven team
• Are energized by structure, processes, and improving how things run
• Are aligned with values like compassion, integrity, personal growth, and high standards

• Project & Team Management: Asana, Slack, Google Suite
• Email & Automation: ActiveCampaign, Kajabi, ClickFunnels
• Social Media & Content: Instagram, YouTube, Canva, Later or Planoly
• Scheduling & Communication: Zoom, Calendly, OnceHub
• File Management: Dropbox, Google Drive
• Admin & Reporting: LastPass, Xero, Hubdoc, Google Analytics, Zapier

• Competitive salary commensurate with experience.
• Opportunities for professional development and growth.
• Work in a dynamic and supportive team environment.
• Make a meaningful impact by helping to build and strengthen families in the Philippines.

Salary:

1. 50-7.50

This offer from "Virtual Rockstar Careers" has been enriched by Jobgether.com and got a 72% flex score.