DATA ENCODER

JOB DESCRIPTION

Position Title: Data Encoder (SAP System Experienced)

Job Summary:

The role also assists in generating reports, validating discrepancies, and coordinating with concerned departments for transaction accuracy.

Duties and Responsibilities:

1. SAP Data Encoding and Transaction Processing

• Encode daily operational transactions into SAP System with high level of accuracy.
• Process inbound and outbound inventory transactions.
• Encode Goods Receipt (GR), Goods Issue (GI), Transfer Posting, and Delivery transactions.
• Update material movements, stock transfers, and warehouse adjustments in SAP.
• Encode production confirmations and completion entries when required.
• Process sales orders, purchase requests, delivery orders, and billing entries.

1. Inventory Monitoring and Validation

• Monitor stock movement and stock balances in SAP.
• Validate actual physical inventory versus SAP system inventory.
• Check discrepancies, shortages, overages, and variances for immediate reporting.
• Ensure all inventory transactions are properly posted and documented.

1. Report Generation

• Generate SAP reports such as:
• Inventory Movement Report
• Material Document List
• Stock Overview
• Goods Receipt / Goods Issue Report
• Delivery and Shipment Monitoring
• Daily Transaction Logs
• Submit accurate reports to Operations, Warehouse, Accounting, or Management as required.

1. Data Accuracy and Documentation Control

• Verify source documents before encoding.
• Ensure all encoded data are complete, accurate, and aligned with supporting documents.
• Maintain proper filing of SAP transaction references, delivery receipts, transmittal slips, invoices, and warehouse documents.
• Conduct regular checking and reconciliation of SAP postings.

1. Coordination and Administrative Support

• Coordinate with Warehouse, Production, Sales, Purchasing, and Accounting regarding transaction concerns.
• Assist in resolving SAP posting issues and transaction errors.
• Support immediate superior in data analysis and documentation requirements.
• Perform other clerical and operational duties assigned from time to time.

Qualifications:

• Graduate of any four (4) year business, IT, logistics, or related course.
• With at least 1–2 years experience as Data Encoder / SAP Encoder / ERP Encoder.
• Hands-on experience in using SAP System (MM / SD / Inventory / Warehouse Module is an advantage).
• Proficient in Microsoft Excel, Word, and reporting tools.
• Knowledgeable in inventory process, warehouse documentation, and stock monitoring.
• High attention to detail and strong numerical accuracy.
• Able to work under pressure and meet deadlines.
• Good communication and coordination skills.
• Fast learner and can work with minimal supervision.