Procurement Staff

Job Summary

The Procurement Staff is primarily responsible for procuring non-technical items for key business units while ensuring compliance with established policies and procedures.

• Source, canvass, and purchase non-technical items, such as office supplies, equipment, furniture, and other goods required by the company.
• Ensure that the procurement process aligns with the company's needs and budget
• Process purchase requisitions and generate purchase orders
• Follow up on orders and deliveries, ensuring timely receipt of goods and services
• Facilitate after-sales service. Ensure that necessary support is provided after the procurement process
• Resolve issues related to procurement, such as delays, shortages, or discrepancies in orders or deliveries.
• Manage purchasing activities through the SAP system
• Answer queries and solve errors in SAP. Provide assistance and resolve issues related to SAP transactions
• Assist in monitoring and managing procurement budget for non-technical items
• Assist in cost analysis and suggest ways to reduce costs while maintaining product quality.
• Identify and evaluate potential suppliers/vendors for non-technical items.
• Communicate with vendors the requirements and other important matters.
• Negotiate favorable terms and conditions with suppliers, ensuring cost-effectiveness without compromising on quality.
• Maintain and update supplier information and ensure timely deliveries.
• Updates the vendor list promptly.
• Ensures all vendors undergo the accreditation process
• Evaluate supplier performance based on delivery timelines, product quality and customer service
• Address issues related to supplier performance and work on improvements
• Monitor and manage stock levels of non-technical items, ensuring availability without overstocking.
• Assist in inventory audits and report discrepancies, if any, to management.
• Ensure all procurement activities comply with company policies, procedures, and relevant legal or regulatory requirements
• Maintain records of purchase orders, contracts, and other procurement documents in compliance with company standards
• Ensure that all accredited vendors strictly adhere to Company Vendor Code of Ethics
• Monitors vendor conduct and addresses any instances of non-compliance in a timely manner
• Actively participate in Company drive for improvement in all its business processes
• Perform other functions that may be assigned for the achievement of department and company goals

Job Specifications

• Graduate of any Business-related course
• With at least 1-2 years of work experience as purchaser or similar role

• Good knowledge of vendor sourcing practices (researching, evaluating, and liaising with vendors)
• Hands-on experience with purchasing software (e.g. SAP) is a plus
• Good understanding of supply chain procedures
• Good negotiation skills
• Proficient in both verbal and written communication
• Computer literate and proficient in software applications such as MS Office