Assistant Deal Manager (Homebased)
We help Americans buy profitable businesses so they can build real wealth and escape the corporate 9-5 grind. We're a fast-growing, lean remote team that moves quickly, stays organized, and closes deals.
Our core values are Team-First Performance, Perfect Professionalism, and Mastery Through Feedback. We win as a team, communicate clearly and professionally, and constantly improve through honest, direct feedback.
As Assistant Deal Manager, you keep the entire deal pipeline moving. You manage communications, watch the CRM like a hawk, audit SLAs, chase follow-ups, and make sure brokers and sellers stay happy and engaged. You work hand-in-hand with the Deal Manager, Communications Team, and Seller Call Coordinators so nothing falls through the cracks.This isn't just admin—it's about building trust, enforcing discipline, and creating speed in a high-volume environment. If you love structure, hate dropped balls, and want real exposure to acquisitions, this role is for you.
About the Role
We're looking for a highly organized operator to support full deal coordination and communication. You'll oversee two teams, monitor the pipeline, enforce SLAs, audit execution, handle broker/seller relationships, and back up the Deal Manager so deals progress smoothly every day.
Results- CRM and trackers stay 100% accurate and up-to-date
- SLAs met consistently—no missed 3-hour responses or 48-hour follow-ups
- Clear, timely communication with brokers, sellers, and partners
- Zero communication gaps or dropped follow-ups
- Teams coordinated smoothly with fast resolution of issues
- Weekly reports delivered on time showing real pipeline health
- Oversee and manage the Communications Team and Seller Call Coordinator Team
- Run regular check-ins with both teams (with the Deal Manager) to review status and fix blockers
- Monitor partner statuses and make sure tasks get done right
- Review EOD emails and Slack to catch any coverage gaps
- Watch CRM and trackers daily—fix data issues, chase missing info, track progress
- Audit Slack channels, emails, and reports to enforce SLAs (3-hour responses, 24-hour follow-ups, 48-hour broker/seller touches)
- Act as go-to for broker and partner questions; help resolve escalated seller concerns
- Keep professional, responsive relationships with brokers and sellers to protect deal flow
- Step in for coverage during absences and handle ad-hoc requests (analysis, audits, decks)
- Track response times, sourcing goals, and pipeline metrics; submit weekly reports
- Spot process gaps and suggest fixes to make everything faster and cleaner
- 2+ years in coordination, account management, project management, operations, or similar roles
- Strong organization and tracking skills—nothing slips when you're watching
- Excellent written and verbal communication (clear, professional, proactive)
- Ability to juggle multiple priorities, stakeholders, and channels without dropping anything
- Comfortable working independently in a remote, high-accountability setup
- Proactive mindset—you see issues early and fix them fast
- Any exposure to M&A, finance, acquisitions, or deal pipelines
- Experience in high-volume or fast-moving environments
- Comfort with Slack, Google Workspace, Notion, or CRM/deal tracking tools
- Background supporting remote teams or fast-growth companies
- Fully remote - work where you work best
- Surround yourself with sharp, driven people who give real feedback
- Direct exposure to live deal execution and acquisitions
- Fast-paced team where your organization and ownership make a big difference
- Room to grow quickly as we scale