Liaison Officer

Job Purpose:

The Liaison Officer is responsible for the secure and timely delivery of documents, parcels, financial instruments, and legal documents. This role involves performing financial transactions, handling legal documents for notarization, and maintaining accurate records of all transactions and deliveries.

Job Summary:

The role demands high integrity and attention to detail given the nature of the tasks involved.

Key Result Areas and Functions:

Document and Parcel Delivery:

1. Transport important documents, parcels, and packages between company departments, clients, banks, legal offices, and other institutions.
2. Complete the safe and timely delivery of all items, maintaining confidentiality and security.
3. Verify receipt of delivered items and obtain necessary signatures.
4. Plan and optimize delivery routes to meet deadlines.
5. Report any delivery issues or delays promptly to the supervisor.

Financial Transactions:

1. Deposit cash and cheques at banks, withdraw cash as needed, and handle other bank-related tasks.
2. Accurately handle and record all financial transactions.
3. Reconcile transaction records with receipts and submit reports.
4. Maintain a secure and organized method for transporting money and cheques.
5. Report any discrepancies or issues with financial transactions immediately.

Legal Document Handling:

1. Deliver legal documents for notarization, filing, and retrieval from legal offices and courts.
2. Process all legal documents promptly and accurately.
3. Maintain a log of all legal documents handled, including dates and recipients.
4. Follow up on the status of legal documents and complete required actions.
5. Handle confidential legal documents with utmost care and discretion.

Record Maintenance:

1. Keep accurate records of deliveries and financial transactions, documenting all activities.
2. Maintain logs and reports for tracking purposes and audit requirements.
3. Update records promptly after each transaction or delivery.
4. Organize all records and make them accessible for review.
5. Conduct regular audits of records to confirm accuracy and completeness.

Vehicle Maintenance and Compliance:

1. Maintain the company vehicle (motorcycle) and keep it in good working condition.
2. Conduct regular checks on the vehicle to identify any maintenance needs.
3. Adhere to all traffic laws and company policies regarding vehicle use.
4. Report any vehicle issues promptly for repairs and schedule timely maintenance.
5. Keep the vehicle clean and organized to ensure safety and efficiency.

Job Qualifications:

Education and License:

1. College Diploma or equivalent.

Experience and Knowledge:

1. Minimum of two (2) years of experience in a similar role is preferred.
2. Proven success in handling financial transactions and legal document processing.
3. Strong understanding of local routes and traffic conditions.
4. Prior experience in a motorized delivery role is advantageous.

Skills and Competencies:

1. Reliability and Integrity: Demonstrated ability to handle sensitive information with integrity and confidentiality.
2. Organizational Skills: Effective at managing multiple tasks and maintaining accurate records.
3. Attention to Detail: Proficient in verifying accuracy in financial transactions and legal document handling.
4. Communication Skills: Strong interpersonal skills for effective communication with internal and external stakeholders.
5. Adaptability: Ability to adapt to changing priorities and manage time efficiently.