Permanent_ada iv (clerk ii)_osec-dswdb-ada4-596-2004_ls_dswd co_republication

Place of Assignment:

DSWD Central Office, IBP Road, Brgy. Batasan Hills, Quezon City

Place of Examination and Interview:

DSWD Central Office, IBP Road, Brgy. Batasan Hills, Quezon City

ADMINISTRATIVE AIDE IV (CLERK II) (REPUBLICATION)

• OSEC-DSWDB-ADA4-596-2004

• SG 4 (Php 17,506.00)

• Legal Service

CSC-PRESCRIBED QUALIFICATION STANDARDS

• Completion of 2 years of studies in college (prior to 2018), OR Completion of Grade 12/Senior High School (starting 2016)*
• In light of the SHS Modeling Program which was implemented as early as School Year 2014-2015

• None required

• None required

• Career Service Sub-Professional/First (1st) Level Eligibility

PREFERRED QUALIFICATION STANDARDS

• Graduate of Bachelor’s Degree

• At least four (4) hours relevant training on records maintenance, computer literacy or other related training

• At least six (6) months relevant experience demonstrating ability in administrative and clerical tasks, basic computer operations, management and updating of records

• Career Service Sub-Professional/First (1st) Level Eligibility

• · Experience in government service a plus;
• Very good oral and written ability;
• Remarkable attention to detail, results-oriented, can efficiently work under pressure;
• Strong interpersonal skills, good moral character and work ethics;
• Working knowledge of MS Office and other computer applications.

JOB DESCRIPTION

Under the direction of the Division Chief of the Legal Assistance Division-Legal Service. The Administrative Aide IV performs administrative support services functions related in the areas of records management, data management and liaison duties, administrative legal works, designate and attends TWGs activities as may assigned by the immediate supervisor or LS Director, and other related tasks.

Functions and Responsibilities:

1. Monitoring, encoding, scanning and editing of Electronic Document Transaction Management System (EDTMS) for incoming and outgoing documents;
2. Liaison duties – forward to pertinent OBSUs for endorsement to the Director;
3. Facilitate out-going documents from pertinent OBSUs for endorsement to the Director.
4. Assist in records management duties and responsibilities of the Legal Service;
5. Attend to assigned administrative duties and responsibilities; and
6. Perform other related duties and responsibilities or as assigned by the Director and Lawyers.

Job Outputs:

1. Organized Data Tracking System;
2. Organized files/records; and
3. Other reports as may be required

CRITERIA FOR EVALUATION

• 25/%

• 10/%

• 25/%

• 25/%

• 10/%

• 15/%

• 10/%

• 5/%

• 100/%

• Obtain 75/% of the maximum total score or 45 points in Education, Training, and Experience (ETE)

• Top five (5) highest rating but overall rating should not be less than 80/%

APPLY NOW

Fill out the Job Application Form (JAF) and upload your complete requirements in a combined Portable Document Format (PDF) not exceeding 100 MB on or before May 7, 2026 by accessing this link:

Application Requirements:

1. Application Letter stating the desired position, item number/code, and office/bureau/service/unit addressed to Director Jennifer M. Rizo, Director IV of Human Resource Management and Development Service; Please note that wrong or lacking information thereof shall render the application void.
2. Duly accomplished, subscribed and sworn/notarized Personal Data Sheet (PDS) with a recent passport-size picture and thumb mark and Work Experience Sheet using the 2025 version. Do not fill them out using Google Sheets or any tool that alters the original format — this can change formatting in the original document. Instead, you may download these forms at . PDS with incomplete information, shall be considered invalid.
3. Authenticated or photocopy of Transcript of Records (TOR) for Bachelor’s Degree requirement. Authenticated or photocopy of TOR for Master's Degree and/or Doctorate Degree may also be submitted.
4. Photocopy of relevant Training/Seminar Certificates;
5. Certificate/s of Employment (COE) - required for work experiences acquired outside DSWD Central Office.
6. Copy of Special Order or Certification indicating the supervisory/management experience/functions signed by the HRMO or any authorized representative (for Division Chief positions only or as may applicable);
7. Copies of Appropriate Eligibility:

For RA 1080 Eligible (RSWs and/or other board passers only):

• photocopy of RA1080 rating /Verified Eligibility:
• photocopy of valid PRC ID

For BAR Passers only:

• photocopy of BAR rating / Verified Eligibility -
• photocopy of valid IBP / BAR ID

For CSC Passers only:

• photocopy of CSC rating / Verified Eligibility -

1. Performance Rating in the last rating period or its equivalent, as may be applicable.

(iii) External applicants from private sectors: In the absence of performance rating, you may use the Certificate of Performance Rating from your most recent employer. You may access the form through this link: .

Reminders:

• In the event that you are able to proceed in the examination and panel interview, you will be required to submit the Valid NBI Clearance before the CO-HRMPSB deliberation for validation.
• Files should be in a PDF and must not be compressed into archive file formats such as RAR or ZIP.
• If applying for multiple positions, find the appropriate JAF for the position/s and submit separate applications/documents for each.
• Requests for extension of submission and application with incomplete documents will not be entertained.
• All communications pertaining to your application will be sent via email.

Step-by-Step Guide in Applying for DSWD Job Vacancies:

EQUAL EMPLOYMENT OPPORTUNITY PRINCIPLE

All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances which run counter to the principles of merit and fitness for the job and equal employment opportunity.

DATA PRIVACY POLICY

All the personal information contained in documents submitted shall be used only for documentation and processing purposes within the DSWD and shall not be shared with any outside parties without your written consent. Personal information shall be retained and stored by the DSWD within the prescribed timeline in accordance with the National Archives of the Philippines’ General Disposition Schedule.