Executive Assistant & Project Manager | PH | Ortigas - Muntinlupa
Work Schedule: 5:30 AM - 2:30 PM Philippine Time
Employment Type: Full-time
Ready to do work that actually excites you?
We're looking for a highly organized, assertive, and data-driven Executive Assistant to join our Ortigas office. This is not a traditional admin role - you will be the operational right hand to our CEO, ensuring their time, priorities, and projects are managed with precision.
Who You Are (and why this role isn't for everyone)- Highly assertive, not afraid to push back on unrealistic timelines or unnecessary requests
- Able to confidently say "no" to crazy demands that don't serve executive priorities
- Not a people pleaser - you know when to challenge, negotiate, and protect the CEO's time
- Resourceful, data-driven, and solution-oriented, with the ability to anticipate needs before they arise
If you're looking for a role where you just follow orders and say yes to everything, this isn't it. We need someone to strike a balance between being respectful and being firm, ensuring that the CEO stays focused on what actually matters.
In this role, you'll combine advanced diary and inbox management with hands-on project coordination, working primarily in Zoho Projects to keep initiatives on track and risks under control. You'll be the central point of communication for our executives, liaising with internal and external stakeholders, and ensuring that every action is followed through.
This is a full-time, onsite role with a 5:30 AM to 2:30 PM shift, supporting our global operations.
What You'll Do
You'll be the kind of person who:
Executive Support- Manage complex diaries for the CEO, prioritizing high-value activities
- Organize and maintain executive inboxes, filtering urgent matters and ensuring timely follow-up
- Coordinate travel arrangements, meetings, and events with minimal disruption to the schedule
- Prepare, review, and edit executive-level documents, reports, and presentations
- Use Zoho Projects to monitor timelines, deliverables, and dependencies
- Track project progress, identify risks, and proactively recommend solutions
- Liaise across departments to ensure alignment and accountability for action items
- Identify potential challenges early and propose mitigation strategies
- Maintain accurate records and data for reporting and decision-making purposes
- Support data-driven decision-making by providing timely updates and status reports
- Act as a primary point of contact for internal and external communications on behalf of the CEO
- Draft professional correspondence and manage follow-ups across multiple time zones
- Coordinate with global teams to ensure smooth information flow and task execution
What You Bring
We're looking for someone with:
- 5+ years' experience as an Executive Assistant, Project Manager, or similar role supporting C-level executives
- Strong background in project management, preferably with Zoho Projects or similar platforms
- Proven ability to manage high-volume diaries and inboxes with precision
- Assertive, confident communicator with excellent English skills - both written and verbal
- Strong risk-awareness and problem-solving capabilities
- Highly organized, detail-oriented, and proactive in anticipating needs
- Experience in B2B or offshore staffing environments is a plus
- Full-time role based in our Ortigas HQ - work side-by-side with our executive leadership team.
- Be part of a fast-growing company where your role directly impacts the organization's success.
- HMO, Dental, and Life Insurance for you and one free dependent from day one (with the option to enroll additional dependents)
- Paid Leaves: Birthday, Vacation, Medical, and Maternity (up to 6 Vacation Leaves are convertible to cash on your anniversary)
- Employee Engagement Activities: Year-End Party, Family Day, Team Building, and more!
If you're thinking "this sounds like me"-it probably is. Click apply. We can't wait to meet you.