Property Manager

The role also develops and implements property management strategies, monitors operational performance, and ensures that all facilities support the organization's business objectives.

1. Oversee the day-to-day operations, administration, and maintenance of assigned properties and facilities.
2. Develop and implement property management plans, policies, and procedures to improve operational efficiency and maximize property value.
3. Manage rental operations, including rent setting, billing, collection, monitoring of receivables, and rent adjustments in accordance with company policies.
4. Administer lease agreements and ensure compliance with lease terms and conditions.
5. Build and maintain positive relationships with tenants by addressing concerns, resolving complaints, and coordinating move-ins, move-outs, and lease renewals.
6. Conduct regular property inspections to ensure cleanliness, safety, security, and compliance with company standards.
7. Plan, coordinate, and supervise preventive and corrective maintenance activities, repairs, renovations, and facility improvement projects.
8. Coordinate and monitor the performance of contractors, suppliers, and service providers to ensure quality, cost-effectiveness, and timely completion of work.
9. Prepare, manage, and monitor annual operating and maintenance budgets.
10. Review and approve operational expenses, utility payments, and maintenance costs while ensuring proper cost control.
11. Prepare and submit periodic financial, operational, occupancy, and maintenance reports to Management.
12. Ensure compliance with applicable building codes, environmental regulations, landlord-tenant laws, occupational safety standards, and other government requirements.
13. Maintain all permits, licenses, certifications, and regulatory documentation required for property operations.
14. Implement environmental management initiatives, including compliance with Pollution Control Officer (PCO) requirements.
15. Promote workplace safety by implementing Occupational Safety and Health programs and ensuring compliance with BOSH and Safety Officer standards.
16. Monitor utility consumption and recommend energy conservation and sustainability initiatives to improve operational efficiency.
17. Support the implementation and maintenance of ISO standards, policies, and quality management systems, where applicable.
18. Manage property assets and maintain accurate records of equipment, facilities, inventories, warranties, and maintenance histories.
19. Coordinate with Finance, Human Resources, Security, Housekeeping, Engineering, and other departments to ensure smooth property operations.
20. Identify operational risks and recommend appropriate corrective and preventive actions.
21. Develop contingency and emergency response plans to ensure business continuity and tenant safety.
22. Recommend capital improvement projects and facility upgrades to enhance property performance and long-term asset value.
23. Ensure high standards of customer service, professionalism, and tenant satisfaction.
24. Perform other duties and responsibilities that may be assigned by Management related to property and facility operations.

• Bachelor's Degree in Electrical Engineering or an equivalent engineering-related course.
• Minimum of five (5) years of relevant experience in Property and Facility Management.
• Experience in managing commercial, institutional, educational, or mixed-use properties is preferred.

• Pollution Control Officer (PCO)
• Safety Officer 2 (SO2) / Basic Occupational Safety and Health (BOSH)
• Certified Property Manager (CPM) or Certified Facility Manager (CFM) is an advantage.

• Strong knowledge of property and facility management principles and practices.
• Energy Manager certification is an advantage.
• Background in ISO Management Systems is an advantage.
• Knowledge of building systems, preventive maintenance, and asset management.
• Financial planning, budgeting, and cost control.
• Contract administration and vendor management.
• Excellent leadership, communication, negotiation, and interpersonal skills.
• Strong analytical, planning, and problem-solving abilities.
• Proficient in Microsoft Office applications and property management software.