Branch Auditor - Cebu
Collins International Trading Corporation Mandaue
BRANCH AUDITOR - CEBU
A. INVENTORY AND WAREHOUSE AUDIT
A. INVENTORY AND WAREHOUSE AUDIT
- Year-end Count and Regular Cycle Count
- Conducts inventory count planning activities
- Oversees the Branch pre-count activities such as formal count memo, reminder on the observance of the cut-off before the count, generation and preparation of count sheet
- Prepares and monitors the count reconciliation and audit report containing variances and general process observations
- Reviews the auditee responses on the count variances and prepares the proposed count adjustments
- Maintains audit issues monitoring for the branch and ensures timely implementation of committed corrective actions
- Inventory Records Clean-up
- Checking of spot count before cleanup as supporting docs for the system cleanup
- Facilitates requirements for the inventory records clean-up for the branches
- Scrap Disposal
- Checks the requests for disposal of inventory and scrap items (records, physical condition, pricing of disposal/review of bids from scrappers etc.)
- Observes the actual egress/disposal of the scrapped goods to ensure that no unapproved disposals were allowed to exit the premises
- General Warehousing Process
- Reports observations and deviations from policies; ensuring inclusion of incident report as supporting documents if needed on any transactions
- Checking of pending WH transactions (deliveries, pullout, unreturned items to actual locations, etc.)
- Coordination on pending items for checking by technicians (pullout)
- Ensure proper documentation on inter-warehouse transfers (STR), together with proper recording on the system
- Checking of Warehouse internal controls
- Petty Cash, Revolving Fund, Cash Advance Management
- Conducts regular spot cash count
- Prepare the cash count audit reports and observations; discuss to the Auditee and respective Department Heads concerned
- Sales and Collections Management
- Conducts random cash count on collections
- Audit the remittances of collections (matching with the reported sales), if applicable
- Logistics and Distribution Management
- Review of Deliveries and Pull-out
- Administrative Services and Facilities Management
- Checking of compliance to permits and licenses based on predefined checklist
- Regular facilities inspection
- Checking of asset accountabilities
- Checking and inspection of Warehouse equipment and vehicles
- Regular/Scheduled Spare Parts Inventory Count
- Audit of Cash Fund (Petty Cash, Revolving Fund, Cash Advances)
- Audit of Service Operations (Service Orders, Sales and Collections, Inventory Transactions, Warranty and Repairs, etc.)
- Field assignments on urgent store/dealer visits which might involve physical count, inspection of damaged inventories in times of natural disasters/ accidents at stores, as needed (In case the Provincial CS Auditor is not available)
- Assistance in facilitating documentation requirements for insurance claims for damaged/lost consigned inventories.
- Assistance to validation of matters pertaining CS Inventories
- Regularly plans and prepares weekly task plans and accomplishments.
- Monitoring of audit KPIs (personal)
- Prepares various reports, as needed.
- Attend to other adhoc tasks as assigned
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