Facilities & Admin Supervisor

Job Summary / About the Job

At Q2 HR Solutions, we are looking for a Facilities & Admin Supervisor to ensure efficient, compliant, and high-quality delivery of facilities and administrative services. This role is responsible for overseeing day-to-day workplace operations, leading the F&A team, and driving operational excellence across asset management, vendor coordination, and office management.

Key Responsibilities

• Supervise the F&A team, set priorities, and monitor performance
• Conduct regular check-ins and provide coaching and feedback
• Oversee daily operations including facilities maintenance, admin support, and procurement coordination
• Identify operational gaps and ensure timely resolution
• Maintain SOPs, reports, dashboards, and operational metrics
• Drive process improvements and ensure service efficiency

• Maintain accurate asset and inventory records
• Oversee issuance, tracking, return, and audits of assets
• Manage company mobile devices and ensure policy compliance
• Coordinate with IT and vendors for asset lifecycle management

• Ensure facilities, utilities, and building systems are fully operational
• Oversee preventive and corrective maintenance activities
• Maintain office cleanliness, order, and readiness
• Enforce safety, security, and access control protocols
• Support space planning, layout adjustments, and office moves
• Ensure workplace safety and minimal operational disruptions

• Supervise administrative staff and workload distribution
• Ensure timely and accurate completion of tasks aligned with service standards

• Coordinate purchase requests, approvals, and prioritization
• Maintain vendor records and monitor service delivery
• Support sourcing activities and vendor negotiations
• Prepare recommendations on pricing, terms, and vendor selection
• Monitor contract compliance and escalate issues as needed
• Assist in cost tracking and spend reporting

Qualifications

• Bachelor's degree in Business Administration, Facilities Management, Engineering, or related field

• At least 3–5 years of experience in facilities, administration, or operations management
• Proven experience in team supervision and day-to-day operations management
• Experience in asset management, vendor coordination, and workplace operations
• Experience in ISO standards, documentation, and compliance is an advantage
• Familiarity with safety regulations and administrative processes

• Strong leadership and people management skills
• Detail-oriented with strong execution and accountability
• Excellent coordination, problem-solving, and communication skills
• Process improvement and continuous improvement mindset

• Competitive salary
• HMO coverage
• Life insurance
• Allowances
• Convertible leaves

• Collaborative and people-centered work environment
• Opportunity to lead workplace operations and drive process improvements
• Exposure to cross-functional operations and vendor management
• Career growth and professional development opportunities