Recruitment Coordinator

About the Role

We are looking for a detail-oriented and highly organized Associate Recruitment Coordinator to support our recruitment team's day-to-day operations. This role plays a key part in ensuring smooth coordination across processes, maintaining accurate data, and supporting various initiatives including program management and reporting.

If you enjoy working behind the scenes to keep things running efficiently, can juggle multiple priorities, and have a knack for organization and problem-solving, this role is for you.

• Manage and maintain referral tracking for the Associate Recruitment team, ensuring accuracy and timely updates
• Support the coordination of the Summer Shadowing Program by liaising with students and partner practices, issuing agreements, tracking deadlines, and conducting follow-ups
• Process and monitor expense reports related to program activities
• Create simple visual materials using Canva, including presentations, social media content, and internal documents
• Prepare, update, and maintain Excel-based reports for tracking, auditing, and basic data analysis
• Organize and maintain documentation, files, and workflows to ensure easy access and efficiency
• Assist with ad hoc projects and team initiatives as needed

• Minimum 2-3 years of experience as a Coordinator, Analyst, Executive Assistant, or in a similar role
• Strong organizational and time management skills with the ability to handle multiple tasks
• Advanced proficiency in Microsoft Excel, including data organization, basic formulas, and reporting
• Ability to perform basic data analysis and interpret information accurately
• Excellent written and verbal communication skills
• High attention to detail and strong sense of accountability
• Willing to work night shift (9:00 PM – 6:00 AM) to align with U.S. operations.

Nice to Have:

• Experience using Canva for basic design work
• Background in project coordination or project management
• Experience supporting senior leaders or cross-functional teams

• Competitive salary plus night differential
• Work-from-home setup (Mon-Fri) with fixed weekends off
• Healthcare coverage with one dependent
• Performance-based annual salary appraisal
• Internet and transportation allowance
• Company-issued laptop and headset
• Birthday leave, up to 15 paid vacation leaves, and sick leave conversion
• Career growth and professional development opportunities