Office Admin Assistant

We’re seeking a proactive, highly organised Office Admin Assistant to support the smooth day-to-day running of a busy office. This role covers office upkeep, records and filing, communications and events support, travel coordination, and assisting with design admin tasks and marketing scheduling.

Work setup: Office-based (Philippines), 8 hours/day.

• Manage general office administration, including supplies, equipment, and workspace upkeep
• Handle document filing, scanning, and email organization
• Assist with scheduling meetings, maintaining calendars, and internal communications
• Create a project file for lead prospects.
• Support preparation and follow-up of quotes, and invoices
• Coordinate with team members, and clients as needed
• Assist with event planning, travel arrangements, and team activities
• Perform ad hoc administrative tasks as required

• Prepare interior design templates and sample packs for clients
• Assist in managing and organizing 3D files (file updates and maintenance)
• Support scheduling and posting of social media content related to design work (e.g., website updates)
• Help maintain a library of design samples and references

• Prior experience in an administrative or office support role preferred
• Basic knowledge of interior design is an advantage but not required
• Strong organizational skills with the ability to manage multiple tasks
• Excellent English communication skills (written and verbal)
• Proficiency in Microsoft Office (Outlook, Teams)
• Familiarity with design applications (e.g., Canva or similar)
• Ability to work independently and take initiative

• Highly organized with strong attention to detail
• Confident communicator with professional email etiquette, especially with international clients
• Comfortable managing multiple priorities in a fast-paced environment
• Experience with document management and digital filing systems
• Familiarity with social media scheduling or posting (preferred)
• Background in an interiors, architecture, or design environment is an advantage

Holiday Swap Requirement

We require flexibility for holiday swap arrangements to align with work schedules and the Australia-based client.