Accounts Payable/Accounts Receivable Specialist
This is a remote position.
SUMMARY
We are seeking a detail-oriented and highly organized Accounts Payable & Accounts Receivable Specialist to manage both the outgoing payments (AP) and incoming payments (AR) functions. This dual role plays a key part in maintaining accurate financial records, ensuring timely payments to vendors, and following up on receivables from customers.The ideal candidate has strong accounting knowledge, excellent communication skills, and a high level of accuracy and efficiency.
JOB RESPONSIBILITIES- Accounts Payable (AP):
o Process and verify invoices and expense reports.
o Ensure timely payment of vendor invoices, utilities, leases, and other obligations.
o Match purchase orders with invoices and investigate discrepancies.
o Maintain vendor files and ensure tax documents are up to date.
o Prepare and process electronic transfers and check payments.
o Reconcile AP accounts and assist with month-end closing procedures.- Accounts Receivable (AR):
o Generate and send out customer invoices accurately and on schedule.
o Apply incoming payments (checks, ACH, credit cards) to customer accounts.
o Monitor aging reports and follow up with customers on past-due invoices.
o Resolve billing disputes or payment discrepancies in a professional manner.
o Post daily cash receipts and reconcile accounts as needed.
o Assist with credit checks and setting up new customer accounts.- General Accounting Duties
o Maintain accurate financial records in the accounting system (e.g., QuickBooks, NetSuite, SAP).
o Assist with audits, budgeting, and financial reporting as needed.
o Collaborate with internal departments (sales, purchasing, etc.) to resolve payment or billing issues.
o Support the Finance team with special projects or process improvements.
QUALIFICATIONS- Education: Associate’s or Bachelor’s degree in Accounting, Finance, or a related field preferred.
- Experience: 2+ years of experience in both accounts payable and receivable roles.
- Must have foundational knowledge of QuickBooks Online, invoice processing, bank statement handling
- Manage AR, reconcile vendor bills, handles payroll and financial reporting tasks
- Concur experience
- Responsible for invoicing clients, reconciling vendor bills, and managing receivables.
- Strong understanding of general accounting principles (GAAP).
- Proficiency with accounting software (e.g., QuickBooks, Sage, NetSuite, Microsoft Dynamics).
- High level of accuracy, attention to detail, and organizational skills.
- Strong Excel skills and ability to work with data (VLOOKUP, pivot tables, etc.).
- Excellent communication and interpersonal skills.
- Should be willing to accept a long-term work-from-home arrangement.
- Should be amenable to a permanent night shift schedule.
- Full Philippine Statutory Benefits
- 13th Month Pay
- De Minimis Allowance
- Night Shift Differential Pay
- Paid Time Off (PTO)
- Health Insurance
- Life Insurance (maximum of PHP 3M coverage)
- Company-Provided Equipment