Assistant Property Manager

Here’s a detailed JobStreet job ad you can use:

Assistant Property Manager (Remote)

Remote | Full-Time | Property Management Operations Support

We are seeking a highly organized and proactive Assistant Property Manager to support day-to-day operations for a growing commercial property management portfolio. This role is ideal for someone with strong administrative, tenant communication, and coordination skills who thrives in a fast-paced environment and can confidently manage multiple responsibilities at once.

The Assistant Property Manager will support property operations, tenant communication, collections follow-ups, vendor coordination, reporting, and administrative processes while working closely with the property management team.

This is a fully remote position.

Key Responsibilities

• Serve as a point of contact for tenant inquiries and general communication
• Draft and send tenant correspondence, notices, letters, and memos
• Update tenant contact and account information
• Assist with move-in and move-out coordination
• Obtain and maintain updated Certificates of Insurance (COIs)

• Pull accounts receivable reports
• Follow up with tenants regarding outstanding balances through calls and emails
• Escalate unresolved delinquency issues to management
• Assist with collections tracking and reporting

• Coordinate with vendors regarding work orders, maintenance requests, and project proposals
• Draft vendor agreements and collect required documentation
• Set up utility autopayments and maintain utility tracking records
• Assist with project coordination and property-related administrative tasks

• Prepare first drafts of monthly property reports
• Assist with budget tracking and reporting documentation
• Maintain organized digital files and records
• Answer and direct incoming phone calls professionally
• Draft and distribute emails, forms, and correspondence
• Support office procedures and daily operations

• Enter lease information and maintain records in property management systems
• Process invoices and assist with workflow management
• Set up vendors and maintain compliance documentation
• Generate letters and notices through management platforms
• Maintain accurate and updated records across all systems

• Participate in meetings and assist with follow-up action items
• Support ongoing operational improvement initiatives
• Assist with special projects and other administrative tasks as assigned

Qualifications

• Strong administrative and organizational skills
• Excellent verbal and written communication skills
• Professional phone etiquette
• Strong attention to detail and follow-through
• Ability to manage multiple projects and priorities simultaneously
• Comfortable working independently in a remote environment
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Strong problem-solving and coordination skills

• Experience in property management, real estate, facilities coordination, or administrative support
• Experience with tenant communication, maintenance coordination, HOA coordination, or vendor coordination
• Familiarity with property management systems such as Yardi or similar platforms
• Associate’s or Bachelor’s Degree preferred
• Experience handling collections follow-ups or accounts receivable support is a plus

What We’re Looking For

The ideal candidate:

• Notices issues before they become problems
• Communicates proactively and professionally
• Follows through completely on assigned tasks
• Can balance multiple responsibilities without losing attention to detail
• Is adaptable, dependable, and eager to learn
• Thrives in a fast-paced operations environment

• Fully remote work environment
• Opportunity to grow within property management operations
• Collaborative and supportive team culture
• Exposure to commercial property management processes and systems

How to Apply

Send your application to:

rec••••••••@hireremoteraven.com

Use the subject line:

Jobstreet Applicant | Assistant Property Manager | Complete Name

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• Interview Notice

Your willingness to accommodate the time difference is genuinely valued.