[ref. d86733616] Manila - Commercial Banking - Executive Assistant - Senior Administrator
We take great pride in the longstanding relationships we build over time and our purpose-driven business plays an instrumental role in supporting our communities across the globe.
Join our dynamic team as a Senior Executive Administrative Assistant, where you will play a pivotal role in supporting key executives to drive business results & ensure seamless operations within the organization. This position offers a unique opportunity to work in a fast-paced environment, providing comprehensive administrative support to our Global Banking business which serves a diverse clientele ranging from corporations to not-for-profit entities.
As a Senior Executive Administrative Assistant in Business Support Management, you are expected to be a strong partner to the executives and team/s you will support, as well as to the broader admin group. You must be flexible, proactive, efficient, and a highly resourceful team player.You should possess strong administrative and organizational skills, along with the ability to maintain a realistic balance among multiple priorities. Exercising sound judgment in diverse situations and ensuring confidentiality are essential for your role.
Job responsibilities:
- Efficiently manage and coordinate active calendars for multiple executives, ensuring optimal scheduling and prioritization of meetings and appointments
- Effectively manage internal related activities such as meetings and communications with a high degree of professionalism, accuracy and confidentiality
- Exhibit effective communication by clearly articulating ideas in conversations and crafting concise, well-structured emails that convey information accurately and professionally.
- Arrange and manage intricate domestic and international travels, ensuring seamless logistics and adherence to company policies
- Process invoices and expense claims, ensuring compliance to the firm’s guidelines.
- Organize and coordinate internal and external events, including meetings, conferences, and team-building activities.
- Prepare high-quality reports, presentations, and internal communications, utilizing advanced Microsoft Office skills (PowerPoint, Excel)
- Assist with various projects and initiatives, contributing to the BSM organization's operational efficiency and strategic goals
- Foster strong relationships with key partners, including other administrative assistants, to create a collaborative and supportive work environment
Required qualifications, skills and capabilities:
- Minimum of 3 years in a client facing role, if not an administrative or executive assistant role
- Strong proficiency in Microsoft Office Suite, exceptional organizational skills and the ability to manage multiple priorities in a fast-paced environment, can adeptly handle ambiguity
- Strong team orientation and the ability to build and maintain relationships with internal and external stakeholders, can lead and influence without having positional authority, enthusiastic, self-motivated, calm and effective under pressure
- Excellent written and verbal communication skills, with a keen attention to detail
- Demonstrated discretion and good judgment in handling confidential information and executive-level matters, a forward thinker who anticipates stakeholder needs
Preferred qualifications, skills and capabilities:
- Highly comfortable with learning and adapting to new technologies and productivity tools;
- Willingness to work flexible hours as dictated by the needs of the business
- Experience in client-facing roles within a multinational firm