Executive Assistant

Under the supervision of the Assistant Manager, the Executive Assiatnt is responsible for providing efficient and effective administrative support to the Executive Office.

Duties and Responsibilities:

• Provide Administrative Support to the Executive Office.
• Manage documents that come in/go out of the Executive Office.
• Manage corporate credit card statement payment, requesting mid-billing and monthly charges from the bank and communicate with the bank on any credit-card related matters.
• Maintains office supplies of the Executive Office, prepares department asset requests and other office requirements.
• Oversee maintenance schedule of all EO-assigned vehicles, fleet and RFID charges for EO.
• Process the filing of documents and other related filing for the department and payables.
• Monitors data and communication requirements of the CEO and EO – Skyroam for data, Loop up, Globe usage and payment.
• Management of outsourced staff assigned at EO - driver and utility and other administrative needs including but not limited to coordinating courier services and membership subscriptions.
• Screen all calls and guests for the Executives.
• Prepares and formats information for internal and external distribution that includes writing letters and memos, compiling data, etc.
• Maintains department records, sets up and manages both electronic and paper filing systems, takes steps to ensure department compliance with all applicable record-keeping requirements.
• Protects and keeps company/department information in strict confidence.

Qualifications:

• Bachelor’s degree in Business Administration, Management, or a related field preferred.
• Minimum of 3 years of solid experience as an Executive Assistant or in a similar executive support role.
• Works well in fast-paced settings, balancing multiple duties and maintaining efficiency.
• Willing and able to work onsite in Alabang, Muntinlupa.

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