Facilities Coordinator (Quezon City)

Job Description

What this job involves:

We are seeking an experienced Facility Coordinator to oversee the soft facility services operations. This role requires a comprehensive understanding of building systems, vendor management, and service delivery to ensure optimal facility performance and occupant satisfaction across all operational areas.

What your day-to-day will look like:

• Soft Services Coordination.
• Supervise janitorial and cleaning services to maintain high cleanliness standards throughout the facility.
• Coordinate landscaping and grounds maintenance including snow removal and seasonal services.
• Manage security services, access control systems, and visitor management protocols.
• Oversee catering services, event setup, and conference room management.
• Coordinate pest control, waste management, and recycling programs
• Vendor and Contract Management Support.
• Develop and maintain relationships with service providers, contractors, and suppliers.
• Support the Operations Mangers in monitoring of service level agreements and ensure contractual compliance, involved in review of invoices while supporting in managing facility services budgets.
• Conduct regular vendor performance evaluations and coordinate improvement initiatives.

Required Qualifications:

• Bachelor's degree in engineering, Business Administration, or related field preferred; equivalent experience considered.
• Minimum 3-5 years of facility management experience with both hard and soft services.
• Strong knowledge of building systems including HVAC, electrical, plumbing, and life safety systems.
• Experience with computerized maintenance management systems (CMMS) and building automation systems.
• Technical and Professional Skills Proficiency in Microsoft Office Suite and facility management software platforms.
• Understanding of building codes, OSHA regulations, and environmental compliance requirements.
• Strong project management skills with ability to coordinate multiple vendors simultaneously.
• Excellent negotiation and contract management capabilities.
• Budget management experience with ability to analyze costs and identify savings opportunities.

Preferred Qualifications:

• Strong problem-solving skills with ability to prioritize urgent issues effectively.
• Excellent communication skills for interaction with tenants, vendors, and senior management.
• Detail-oriented approach to documentation and record keeping.
• Ability to work independently and make decisions under pressure.
• Professional demeanor with strong customer service orientation.

We support each other's wellbeing and champion inclusivity and belonging across teams.

JLL is an Equal Opportunity Employer committed to diversity and inclusion.