Administrator Supervisor
Aboitiz Power Generation Group Davao
The Admin Supervisor is responsible for the effective supervision of all activities relating to General Administrative Support Services and Motorpool.
- Supervises the Admin. Services Team members (TMs) and ensures their professional well-being; Conducts Performance Appraisal and recommends for the approval of DTR, Overtime, and VL/SL application of TMs
- Implements policies, and guidelines related to scope of work.
- Prepares yearly budget for Admin Services
- Prepares, updates and ensures on-time and submission of Admin. Services reports and monitoring
- Balance Scorecard
- Variance Reports
- Risk Management Plan
- Closure of Issues Monitoring Matrix (IMMs)
- Other Compliance requirements
- Contracts managed by Administration
- C2E activities
- Other reports required by other Departments
- Payments of goods and services under Administration
- Ensures compliance of Service Providers (Gardening, Janitorial Services, Canteen, Security Guards, Transportation, Preventive Maintenance of Facilities and vehicles, Shuttle Service, Rented Vehicles, etc.)
- Prepares Guidelines pertaining to office management and employs cost effective measures (i.e. power and water consumptions).
- Ensures on-time implementation of improvements and repairs of office buildings and facilities including the acquisition of new equipment, and office furniture and fixtures based on approved budget.
- Ensures that Motorpool related tasks are carried out effectively:
- Vehicle Dispatch
- Vehicle Registration
- Repairs and Maintenance
- Insurance Coverage and Claims
- Vehicle Disposal
- Be Wagon requirements
- Competency Exams of drivers/authorized drivers
- Drivers’ Forum
- Complies with company policies and procedures, safety rules and practices.
- Conforms to the company’s Integrated Management Systems policies, standards, procedures and guidelines.
- Reports Integrated Management System events/incidents or potential events or other risks to the organization.
- Protects information assets from unauthorized access, disclosure, modification, destruction or interference by:
- Ensuring confidentiality of the company’s Competency and Performance Management System.
- Performs other related duties and responsibilities that may be assigned from time to time by immediate superior consistent with the purpose of this role.
- Must have a Bachelor’s Degree; preferably in Business Administration
- With at least 2 years of leadership experience
- Must have at least 3 years of related experience
- 1 vacant position available in Davao City
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