Solar Admin, Marketing & Sales Support

Job Title: Virtual Assistant – Solar Admin, Marketing & Sales Support

• Location: Onsite – Marquee Mall, Angeles City, Pampanga
• Employment Type: Full-Time | Australian Business Hours
• Industry: Solar & Electrical Services

About the Role

We are seeking a highly organised and proactive Virtual Assistant to support our fast-growing solar and electrical business. This is a diverse role that blends administration, operations, marketing, and sales support. You’ll work closely with our Australian-based team to ensure smooth business operations, maintain strong communication with clients and field staff, and help drive our marketing and lead generation efforts.

Key Responsibilities

• Schedule and manage all jobs and tasks using AroFlo
• Confirm client bookings and appointment details via phone and email
• Coordinate with employees regarding job schedules and AroFlo documentation
• Follow up with field staff to ensure completion and submission of daily paperwork
• Raise and process invoices for completed jobs
• Create and maintain job folders for solar installations
• Complete and submit all solar administration paperwork, including:
• STCs
• Victorian Solar applications
• Distributor connection forms
• Other regulatory documents
• Prepare and send tender documents; assist with quoting and pricing
• Enter, reconcile, and assign purchase orders (POs) in AroFlo
• Submit relevant compliance, licensing, and insurance documentation
• Manage company vehicle fleet (registration, servicing, tracking)
• Track and manage monthly and mid-month payables
• Help improve internal systems, workflows, and standard operating procedures (SOPs)
• Assist with back costing and job-specific profit & loss reports
• Marketing & Social Media
• Manage and grow the company’s presence across Instagram, Facebook, LinkedIn, and other platforms
• Design and schedule branded content, including:
• Posts, Reels, and Stories
• Plan and execute targeted social media campaigns
• Regularly update website content and visuals
• Monitor and respond to online feedback and reviews
• Design basic marketing materials and branded templates using tools like Canva
• Lead Generation & Sales Support
• Research and identify new business opportunities, tenders, and projects
• Follow up on inbound enquiries to support the sales pipeline
• Assist in the preparation of quotes, proposals, and presentation packs
• Collaborate with internal teams to support company growth initiatives

• Minimum 2 years experience as a Virtual Assistant or Admin/Operations support
• Experience with AroFlo or similar job management systems (must)
• Solid understanding of solar/electrical industry processes (advantageous)
• Excellent written and verbal English communication skills
• Proficient in Microsoft Office and Google Workspace
• Experience with social media content creation and scheduling tools (e.g. Canva, Buffer, Meta Suite)
• Strong attention to detail, time management, and organisational skills

• Work on Site – Full time
• Fixed Dayshift Schedule
• Fixed Weekends off
• Free Morning Snacks
• Additional Paid Leave
• Great pay plus additional incentives and benefits
• Salary Increase after a review at the anniversary engagement
• HMO and Government benefits