Project Coordinator/ OFFICE STAFF

About the role

As a Project Coordinator, you will be the backbone of our administrative operations, managing multiple projects, coordinating between teams, and ensuring all office functions run efficiently. This role is essential to maintaining our organizational effectiveness and contributing to the success of our merchandising initiatives.

1. Coordinate and manage multiple projects from initiation through completion, ensuring timely delivery and adherence to project objectives
2. Maintain detailed project documentation, timelines, and status reports for stakeholder communication
3. Schedule and organize meetings, prepare agendas, and distribute minutes to relevant team members
4. Manage office supplies inventory and coordinate procurement to ensure adequate stock levels
5. Handle incoming and outgoing correspondence, including emails, phone calls, and formal communications
6. Support the administrative team in preparing presentations, reports, and proposals
7. Maintain filing systems, both digital and physical, ensuring all documents are organised and easily retrievable
8. Coordinate with various departments to facilitate communication and collaboration on ongoing projects
9. Track project milestones, deliverables, and budget considerations where applicable
10. Provide general office support including data entry, scheduling, and administrative assistance as needed

1. Diploma or degree in business administration, office management, or a related field is preferred
2. Proven experience working as an administrative assistant, office coordinator, or similar role
3. Excellent organizational and time management skills with the ability to manage multiple priorities simultaneously
4. Strong written and verbal communication skills in English; Filipino language proficiency is advantageous
5. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office management software
6. Attention to detail and a commitment to maintaining accuracy in all administrative tasks
7. Ability to work independently and as part of a team in a collaborative office environment
8. Strong interpersonal skills and a professional demeanor when interacting with colleagues and external contacts
9. Experience with project management tools or basic project coordination is a plus
10. Flexibility and adaptability to changing priorities and office requirements