Contracts Administrator - Quezon City

Position Summary

The Contracts Administrator ensures compliance with internal policies, facilitates efficient contract workflows, and maintains accurate records of executed contracts.

Key Responsibilities

• Manage contracts from initiation through execution and closure for clients, vendors, service providers, and internal agreements (e.g., leases).
• Intake & triage: Review incoming contract requests to ensure completeness and accuracy.
• Contract generation: Create contracts using Ironclad templates and workflows, based on user-submitted forms.
• Ensure all contracts comply with Company policies and applicable legal/statutory requirements.

• Assist in the review of NDAs and Service Provider Agreements.
• Route contracts through appropriate internal approval channels and finalize when complete.

• Coordinate contract signatures in accordance with Signature Authority policies.
• File fully executed contracts in the designated repository (e.g., Ironclad).

• Tag contracts with key metadata (e.g., effective date, termination date, counterparty name).
• Monitor dashboards to track contract status, bottlenecks, and turnaround times using Ironclad analytics.
• Generate reports for Legal, Finance, and Procurement teams on contract volume, types, and performance metrics.

• Bachelor’s degree in Business, Law, or a related field (or equivalent experience).
• 3–5 years of experience in contract administration, preferably in a multi-entity or consulting environment. Candidates without a degree may qualify with additional years of directly related experience.
• Familiarity with various contract types: NDAs, MSAs, SOWs, vendor agreements, licensing agreements, etc.
• Ability to interpret and apply common contract clauses (e.g., limitation of liability, confidentiality, renewal, termination).
• Experience generating and interpreting contract-related reports and dashboards.
• Professional communication skills with internal and external stakeholders.
• Strong attention to detail in metadata entry and contract record management.
• Proficiency in tools such as Salesforce, DocuSign, and Microsoft 365.

• Experience with cross-border or multi-practice contracting.
• Prior use of Ironclad Contract Lifecycle Management Tool.
• Ability to identify inefficiencies and recommend process improvements.
• Experience supporting change management initiatives.
• Strong collaboration skills across Legal, Finance, Sales, and IT teams.
• Understanding of data privacy and information security principles as they relate to contract management.