Legal Administrative Assistant / Paralegal – Strata Law

Metro Manila (Remote)

Full-time | Permanent Work from Home

PHP 50,000 per month (inclusive of PHP 3,000 de minimis benefit)

Key Responsibilities

• Assist lawyers with the preparation and formatting of by-law drafts, amendments and repeals for owners corporations under the Strata Schemes Management Act 2015 (NSW)
• Prepare motions and explanatory notes for inclusion in general meeting agendas, ensuring compliance with the requirements of the Act (including the 300-word limit for explanatory notes)
• Assist with the preparation of by-law registration documentation for lodgement with NSW Land Registry Services (NSW LRS)
• Assist with the preparation of common property rights by-laws, including collating supporting documentation such as scope of works, plans and structural engineer certifications where required
• Format and proofread by-law documents prior to lawyer review, checking for consistency, accuracy and correct cross-referencing

• Prepare correspondence, memoranda and file notes as directed by the lawyers
• Manage electronic filing systems, ensuring documents are correctly saved, named and organised
• Assist with the preparation of applications, submissions and supporting documentation for the NSW Civil and Administrative Tribunal (NCAT)
• Draft routine correspondence to owners corporations, strata managers and lot owners under lawyer supervision
• Maintain and update precedent documents and templates as the practice's document library grows

• Assist with diary and calendar management for the practice
• Coordinate meeting scheduling, including NCAT hearing dates and client conferences
• Manage incoming and outgoing correspondence, including mail and email
• Act as a receptionist, answering phone calls and transferring them to the relevant person
• Maintain client contact details and matter records in the practice management system
• Assist with invoicing, time recording and other administrative tasks as required
• Conduct basic research tasks as directed, including searching the NSW Legislation website, NSW LRS records and NCAT decisions

• Ensure all documents comply with the formatting and lodgement requirements of NSW LRS and NCAT
• Maintain awareness of key legislative timeframes relevant to strata matters (e.g. the six-month registration period for by-law changes under the Strata Schemes Management Act 2015)
• Flag any inconsistencies, errors or potential issues identified during document preparation to the supervising lawyer
• Maintain strict confidentiality in all client and practice matters

Requirements and Skills

• Minimum 2 years' experience in an administrative or paralegal role, preferably in a professional services or office environment
• High attention to detail and accuracy in written documentation
• Strong written and verbal English communication skills
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and the ability to learn new software systems
• Ability to manage multiple tasks and meet deadlines in a structured environment
• Professional and reliable approach to work, with the ability to work independently and as part of a team
• Willingness to learn and develop knowledge of NSW strata law, legal procedures and legal terminology
• Strong organisational skills with an ability to maintain orderly filing and document management systems

• Previous experience as a legal secretary, legal assistant or paralegal
• Familiarity with legal document formatting and legal correspondence conventions
• Experience with practice management or case management software
• Basic understanding of property law or strata management concepts
• Experience working with Australian businesses or in an offshore support capacity

• Monthly salary of PHP 50,000 (inclusive of PHP 3,000 de minimis benefit)
• Healthcare benefits after 3 months of employment
• 25 Paid Time Off (PTO) days per year (combination of vacation, sick, and emergency leave)
• Permanent Work-from-Home arrangement
• Long-term, stable role with opportunities for career growth
• Work with a dynamic and reputable Australian business

Hardware and Software Requirements (BYOD):

• Operating System: Windows 10 Home/Pro at 64-bit - *Genuine
• CPU/Laptop:

• Memory: 8GB or more
• Anti-virus installed in the device
• Internet subscription/speed: At least 100 mbps (DSL/Fiber only)
• LTE connection only accepted as backup
• Laptop Battery: Lasts at least an hour on full charge
• Power Backup
• Headset w/ mic and noise cancellation feature (Recommended: Jabra or Plantronics)
• Dual monitors required