Executive/Personal Assistant

Executive & Personal Assistant

Employment Type: Full-Time

Working Hours: Monday to Saturday, 8:00 AM – 6:00 PM (flexibility required)

About the Role

We are looking for a highly organized, trustworthy, and proactive Executive & Household Operations Assistant who will work directly with the company president. This is a unique role that combines executive assistance, household administration, and personal support.

The ideal candidate enjoys organizing, solving problems, coordinating multiple people, and ensuring that everything is in order. The candidate will serve as an extension of the executive and help manage both business-related administrative work and household operations.

Key Responsibilities

• Manage the President’s daily schedules, meetings, and priorities.
• Take notes and maintain an organized task tracker.
• Follow up on pending tasks and ensure deadlines are met.
• Prepare reports, documents, and deliveries.
• Organize business documents and records.
• Assist with travel arrangements, special projects, itineraries, and logistics.
• Report updates and task progress to management when required.
• Work closely with the assigned driver regarding vehicle requirements, requests, and personal errands.

• Oversee the day-to-day administrative operations of the President's residences, ensuring they are well-maintained, organized, and operating efficiently.
• Coordinate preventive maintenance, repairs, and service providers for residential properties.
• Manage household inventory, procurement, and administrative records.
• Monitor and maintain accurate records of household budgets, recurring expenses, and monthly expenditures.
• Supervise household staff schedules, performance, and operational requirements to ensure smooth daily operations.
• Serve as the primary coordinator for household concerns, ensuring timely resolution of maintenance and administrative matters.
• Coordinate work schedules and days off of household personnel.
• Ensure household operations run efficiently.
• Assist with staff concerns and conflict resolution.

• Assist in administrative tasks related to business operations.
• Support sales and operations teams when necessary.
• Coordinate requests between departments.

Qualifications

We are looking for someone who is:

• Organized and detail-oriented.
• Highly trustworthy with strong integrity.
• Able to maintain strict confidentiality.
• Proactive and able to work with minimal supervision.
• Calm under pressure and capable of handling multiple priorities.
• Strong in communication and coordination.
• Willing to travel between Makati, BGC, and Alabang.
• Willing to occasionally stay overnight during major events or business requirements.
• Willing to travel locally or internationally if required.
• Flexible to work on weekends or holidays when business needs arise.

Technical Skills

Required proficiency in:

• Microsoft Excel
• Microsoft Word
• Google Workspace
• Email management
• Experience using task management tools is an advantage.

• Bachelor's degree in any field.
• At least 2 years of experience as an Executive Assistant or Personal Assistant
• Experience handling confidential information.
• Proven ability to handle highly confidential and sensitive information with professionalism and discretion.

Employment Requirements

The selected candidate must be willing to:

• Sign a Non-Disclosure Agreement (NDA).
• Undergo background and reference checks.
• Maintain absolute confidentiality regarding business and personal matters.

Subject: Executive & Household Operations Assistant Applicant