Executive Admin Assistant

This role involves overseeing the daily administrative functions of the C-Suite and ensuring all tasks are executed promptly and effectively. The EAA must have an experience working with a US-based client and accustomed to US culture.

Work hours: 9pm - 6am Ph time ( 8am -5pm CST)

Remote role with occasional visits to Makati office when the client is in PH.

As an EAA, you are expected to:

• Deliver comprehensive administrative assistance to C-suite executives, including managing calendars, coordinating travel, and organizing meeting logistics.
• Handle and prioritize incoming calls, emails, and correspondence on behalf of the C-suite, ensuring timely responses or appropriate delegation.
• Draft, revise, and format various documents, reports, and presentations, conducting data research and compilation as needed.
• Prepare and manage expense reports and reimbursement submissions for C-suite executives, ensuring accuracy and adherence to company policies.
• Organize and coordinate meetings and events, securing venues, arranging catering, and ensuring necessary equipment is in place.
• Perform research and gather relevant information to support C-suite decision-making and strategic planning.
• Support special projects and strategic initiatives, collaborating with cross-functional teams to ensure timely completion.
• Maintain the confidentiality of sensitive information and exercise sound judgment and discretion in all communications and tasks.

QUALIFICATIONS:

1. Bachelor's degree or equivalent experience.
2. 5+ years of experience providing high-level administrative support to senior executives.
3. Excellent organizational and time-management skills, with the ability to multitask and prioritize effectively in a fast-paced environment.
4. Strong attention to detail, with the ability to maintain accuracy while working under tight deadlines.
5. Excellent communication and interpersonal skills, with the ability to interact professionally with individuals at all levels of the organization.
6. Proficient in Microsoft Office
7. Ability to maintain confidentiality and exercise good judgment in handling sensitive information.
8. Strong problem-solving and decision-making skills.