Construction Estimating & Operations Coordinator

JOB DETAILS

Working Hours: Full-time; 40 hours per week

Job Description:

We are seeking a Construction Estimating & Operations Coordinator to support a growing residential construction company specializing in custom single-family homes, remodels, and rebuild projects. This role is designed to take estimating, material coordination, project cost tracking, and operational support off the founder’s plate so project workflows can move faster and more efficiently.

The role combines construction takeoffs, bid preparation, material ordering, cost tracking, and invoicing support. The ideal hire should be comfortable reviewing plans, assisting with takeoffs, organizing bid information, coordinating material orders, and tracking labor and project costs throughout the lifecycle of a construction project.

This is not a general administrative role. The ideal candidate should have a strong understanding of residential construction workflows, be highly organized, and capable of supporting operational execution with minimal supervision.

Engineering or construction-related technical backgrounds are a strong advantage, but practical construction operations experience is the core priority.

Key Responsibilities:

• Review construction plans and assist with project takeoffs
• Measure and organize material quantities based on plans and specifications
• Prepare bid spreadsheets and support pricing workflows
• Organize takeoff information into the company’s bid format for review and submission
• Support bid preparation across 4–6 active projects per month

• Coordinate ordering of specialized construction materials based on approved bids
• Track material requirements and purchase timing for active projects
• Follow up with suppliers regarding pricing, availability, and order timelines
• Help transition bid information into active procurement workflows

• Track labor usage, employee hours, and project cost progress against original bid estimates
• Monitor project spending and identify potential overruns
• Support change order tracking and documentation
• Maintain visibility on project budget performance

• Support invoicing workflows tied to approved bids and active project progress
• Assist with project documentation, billing records, and financial tracking
• Help maintain accurate internal records tied to project costs and materials
• Support operational admin tasks tied to project execution

• Attend internal and architect-facing project meetings for project context and planning support
• Capture relevant project details to improve bid accuracy and planning
• Support workflow continuity between sales conversations, estimating, and execution
• Help improve internal operational workflows as the company grows

Qualifications:

• 3–5 years of experience in construction estimating, construction coordination, project administration, or construction operations
• Strong understanding of residential construction plans and building workflows
• Experience supporting construction takeoffs, bid preparation, or quantity estimating
• Experience coordinating material orders and supplier communication
• Strong spreadsheet skills for bid preparation, cost tracking, and pricing organization
• Strong organizational skills and ability to manage multiple active projects
• Strong written and verbal communication skills
• Ability to work independently and execute with minimal supervision
• Ability to attend meetings with US-based overlap

• Engineering, construction management, or architecture-related educational background
• Experience reading CAD or construction drawings
• Experience with QuickBooks for invoicing and billing workflows
• Spanish-speaking ability for subcontractor communication
• Experience supporting U.S.-based residential construction companies