Purchasing Assistant

Qualifications:

• Candidate must be a graduate of BS Industrial Engineering or other related fields
• At least 1 year work experience as a Purchasing Assistant, Purchasing Officer or similar role.
• Preferably have a background on purchasing, procurement, or other administrative roles. Specifically procurement of Engineering related supplies and equipment/machine parts.
• Technical knowledge on equipment/machine parts, civil projects and other engineering related supplies acquisition. Knowledge of purchasing functions, inventory and supply management systems.
• Candidate must have a positive attitude, honest, exceptional attention to detail and skilled at examining documents for accuracy and completeness.
• Ability to prepare records in accordance with instructions.
• Excellent organizational and interpersonal skills.
• Ability to work in a team or individually as and when required.
• Ability to manage and handle multiple tasks.
• Outstanding problem-solving skills.
• Hardworking individual and with good time management abilities.

Duties and Responsibilities:

• Provides assistance to the Purchasing Manager
• Responsible for processing of purchase requisitions and ensuring compliance to company set standards to include but not limited to coordination with new and established suppliers and acquisition of supplies.
• Request cost proposals from suppliers and negotiating contracts and prices.
• Preparing and processing purchase orders. Determine quantity and timing of deliveries.
• Responsible for ensuring the most cost effective price, quality, quantity, time, delivery/shipment of procured materials. Selecting the most suitable suppliers in terms of reliability, product quality, and cost-efficiency.
• Contact supplier to confirm purchase order details.
• Track and monitor purchases, from initial order to delivery. Coordinate with end user regarding the status of purchase requisitions.
• Coordinate with warehouse staff or end user to compare deliveries with purchase orders to identify discrepancies.
• Conduct market research to identify beneficial purchase agreements and potential supplier.
• Update database of approved/accredited suppliers.
• Build and maintain positive, long-term supplier relations.