Remote Executive Assistant/ HR Assistant

Job Title: Executive Assistant / HR Assistant (Work from Home)

Company: APX Hotels Apartments Australia Location: Remote (Philippines-based candidates only) Employment Type: Full-Time

About Us APX Hotels Apartments is a growing hospitality group in Australia, offering serviced apartments and hotel accommodations across key locations. We are committed to delivering exceptional guest experiences and operational excellence.

Role Overview We are seeking a highly organized and proactive Executive Assistant / HR Assistant to support senior management while assisting with core HR functions. This is a remote role ideal for someone based in the Philippines who thrives in a fast-paced, detail-oriented environment.

• Provide administrative support to the CEO and senior management
• Manage calendars, appointments, and email correspondence if required.
• Handle email communication for the CEO and co-ordinate and remind him of appointments using WhatsApp
• Coordinate meetings, take minutes, and follow up on action items
• Handle confidential information with discretion
• Communicate promptly on all matters with CEO primarily on WhatsApp or on mobile if the matter is urgent.

• Support recruitment processes (job postings, screening, interview coordination)
• Maintain employee records and HR databases
• Assist with onboarding and offboarding processes
• Help administer HR policies and procedures
• Support payroll coordination and attendance tracking
• Assist with employee engagement initiatives
• Manage disciplinary action as required under CEO instruction by issues written warnings, conducting employee interview and investigation calls and documentation of all employee interaction.
• Ensuring CEO is informed immediately on all HR related matters including all communication with any team member

• Proven experience as an Executive Assistant, HR Assistant, or similar role
• Strong organizational and time-management skills
• Excellent written and verbal English communication skills
• High attention to detail and ability to multitask
• Proficiency in Microsoft Office and/or Google Workspace
• Proficiency in using AI as a tool in assisting daily tasks to ensure work quality is of high quality
• Experience with HR systems or ATS is a plus
• Ability to work independently in a remote setup
• Reliable internet connection above 50 mbps and home office setup with a good PC / Laptop using Windows

• Familiarity with Australian business practices (preferred but not required)
• Strong problem-solving and critical thinking abilities

• Full-time role
• Must be willing to work Australian business hours (with flexibility as needed)

• Competitive salary (based on experience)
• Work-from-home flexibility
• Opportunity to grow within an international hospitality company
• Supportive and collaborative team environment