Operations Support VA

apartmentVA Masters placeNaga scheduleFull-time calendar_month5/30/26

Job Summary: We are looking for a dependable and organized Operations Support VA to support the daily operations of a construction business. This role involves managing scheduling, organizing client communications, following up with leads, assisting with estimates, and maintaining accurate records across project management and accounting platforms.

The ideal candidate is a proactive and professional communicator with strong English skills and a confident phone presence.

Key Responsibilities:

Manage and coordinate all scheduling, ensuring project timelines and appointments remain consistently up to date
Organize and maintain client information, leads, and project records within Buildertrend
Conduct follow-up calls and communications with both prospective and active clients
Assist with preparing and organizing project estimates
Handle all pre-client and client communications via phone and email in a professional and timely manner
Track and manage all incoming leads, ensuring prompt follow-up and accurate data entry at every stage
Perform bookkeeping support tasks in QuickBooks, including invoice tracking and expense organization
Coordinate with the internal team and subcontractors on scheduling and project updates
Support general administrative tasks that keep daily operations running smoothly and efficiently

Mandatory Skills:

Proficiency in Buildertrend or comparable project management software
Working knowledge of QuickBooks for basic bookkeeping and financial record-keeping
Excellent spoken and written English with clear, neutral pronunciation
Experience handling client-facing phone calls, including proactive follow-ups and lead engagement
Strong organizational skills with the ability to manage multiple concurrent projects and deadlines
Reliable, detail-oriented, and capable of working independently with minimal supervision
Strong interpersonal communication skills with the ability to interact professionally with clients at all stages

Preferred Skills:

Prior experience in an administrative or operations support role within a service-based business
Background in sales support or structured lead follow-up
Experience with CRM tools or lead management systems
Familiarity with coordinating between internal teams and external subcontractors
Ability to assist with estimate preparation and basic project documentation
Comfortable working with U.S.-based clients in a customer-facing capacity

Why Join Us: This is a great opportunity to become a core and valued part of a well-established, growing company with a strong six-year reputation. You will work directly with the leadership team in a collaborative environment with genuine room to expand your responsibilities over time.

If you enjoy keeping operations organized and thrive in a fast-paced, client-focused environment, this is the right fit for you.

electric_boltImmediate start

Local Assessment Operations Officer II

apartmentMunicipal Government of Talisay, Camarines NorteplaceNaga

Local Assessment Operations Officer II in Bicol For full job description please see PDF file on Civil Service Commission site by clicking on this job ad. To apply, please kindly follow the procedure described in the PDF file....

check_circleNew offer

Operations Supervisor (Naga Factory- Cebu)

apartmentCebu Mitsumi, Inc.placeNaga

OPERATIONS SUPERVISOR (NAGA FACTORY- CEBU) Job Overview We are looking for experienced Operations Supervisor with a strong background in production processes and a proven track record of managing and optimizing manufacturing operations...

business_centerHigh salary

Truck Driver

apartmentExcelSure Marketing CorporationplaceNaga

standards while ensuring the proper handling and maintenance of the assigned vehicle. Qualifications • At least High School Graduate or equivalent. • Valid Professional Driver's License with appropriate restriction codes/categories for truck operation...