Administrative assistant

Job Description

Posted on 20 May 2025

The Administrative Assistant will be responsible for overseeing day-to-day administrative operations and supporting the billing and collection process. The role requires strong organizational skills, attention to detail, and the ability to manage multiple tasks effectively.

Key Responsibilities:

• Handle general administrative tasks, including maintaining files, records, and documentation.
• Manage office supplies, equipment, and inventory to ensure smooth office operations.
• Prepare and process billing statements and invoices accurately and timely.
• Monitor outstanding accounts and follow up with clients for payment collection.
• Reconcile accounts and ensure accuracy in billing and collection records.
• Respond to client inquiries and resolve billing discrepancies promptly and professionally.
• Assist in preparing financial and administrative reports as required.
• Coordinate with the Finance and Accounting teams to ensure proper recording of payments and collections.
• Provide administrative support to other departments as needed.
• Ensure compliance with company policies and procedures in all administrative and billing activities.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and business software applications.
• Strong analytical and problem-solving skills with keen attention to detail.
• Excellent organizational and time management skills.
• Strong communication and interpersonal skills.
• High level of professionalism and discretion in handling sensitive information.
• Ability to work independently and manage multiple tasks effectively.
• Experience with billing and collection systems is an advantage.

Work location

CEBU CITY (CAPITAL), CEBU

Remarks

No additional remarks

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