Administrative Assistant

Job Description:

Were seeking a Full-Time Administrative Assistant/Bookkeeper to join our team. In this role, you will be responsible for providing administrative support to ensure the efficient operation of the office. Additionally, you will handle basic bookkeeping tasks to maintain financial records accurately.

Responsibilities:

• Perform administrative duties, including answering phones, scheduling appointments, and managing correspondence.
• Assist in bookkeeping tasks such as invoicing, accounts payable and receivable, and bank reconciliations.
• Maintain accurate and organized filing systems for both electronic and paper documents.
• Monitor office supplies and place orders when necessary.
• Prepare and manage reports, presentations, and other documents as needed.
• Assist with payroll processing and employee record-keeping.
• Support the team with various tasks and projects as assigned.

Requirements:

• Bachelor’s degree in Business Administration, Management, or a related field.
• Proven experience as an Administrative Assistant/Bookkeeper or similar role.
• Proficiency in accounting and MS Office Suite.
• Strong organizational and time-management skills.
• Excellent communication and interpersonal abilities.
• Attention to detail and accuracy in data entry and record-keeping.
• Ability to maintain confidentiality and handle sensitive information.
• Knowledge of basic accounting principles.
• Familiarity with processing government permits and documents (e.g., Business Permits, BFP, City Health, PEZA).