Executive Assistant to the Director and Team Support (006-00239)

Looking for Filipino (Philippines-based) candidates

Work Schedule: This role is expected to align with the AU business hours (approx. 9 AM - 5 PM, Monday to Friday Philippines Time)

Who We Are: At Hunt St we help Australian companies directly hire top 5% remote talent in the Philippines. You will be hired directly by the client, typically as an independent contractor. We are not an outsourcing agency. All of our roles are 100% remote so you'll be able to work from home.

Who The Client Is: A globally‑recognized finance company in Australia.

Role Overview:

This support ensures operational efficiency and frees up team members to focus on their core roles.

Key Responsibilities:

For Director:

• Monitor and manage Director’s inbox and emails, filtering messages according to internal protocols
• Forward emails to appropriate team members or respond on behalf of the Director where appropriate.
• Schedule meetings and appointments with clients and external parties.
• Provide the Director with daily reminders of critical tasks and follow-ups.
• Maintain and update the Director’s calendar with all relevant meetings, events, and deadlines.

Team Support for the Client Onboarding Officer:

• Create new leads in BrokerEngine as required.
• Send Cash Deck requests to clients or lenders.
• Create new Dropbox folders using naming templates.
• Locate and transfer older client documents into new folders for consistency.
• Save, rename, and organise documents within Dropbox in line with file protocols.
• Save and organise finalised Cash Decks.
• Run and save Equifax reports.
• Download and file deal reports in Dropbox.

Support for the Deal Building and Support:

• Save submitted or generated documents to Dropbox folders.
• Assist with pricing comparisons and structuring support.
• Order and manage valuations when required.

• Review Pat’s calendar and ensure all meetings are correctly scheduled and prepared for.
• Maintain clean and up-to-date email and task lists.
• Check in with team members to confirm completion of delegated tasks.
• Reconcile any outstanding follow-ups from the Director’s communication backlog.

• Assist with monthly planning meetings by ensuring agendas, notes, and follow-ups are documented.
• Provide administrative support during reporting and strategic review periods as needed.

Requirements

Required Skills and Qualifications:

• Proven experience supporting senior executives (EA, Team Assistant, or Business Support roles).
• Strong organisational and time management skills; ability to juggle competing priorities.
• Excellent communication (verbal and written) and interpersonal skills.
• Proactive, solutions-focused mindset with a high degree of discretion and professionalism.
• Proficiency in Broker Engine, Apply online, Quickli, Microsoft 365 (Outlook, Excel, PowerPoint, Teams) and other collaboration tools
• Passionate about finance
• Someone who is ideally down to earth, proactive, happy to help
• Confident in supporting a Director and holding to account on questions and queries
• Ideally has worked in Finance/Mortgage Broker

Work Arrangement & Expectations:

This is a remote role that will be set up via an Employer of Record (EOR) service.

To ensure alignment and transparency, successful candidates will be expected to:

• Be available for meetings and collaboration during core [AEST or PHT] business hours
• Disclose any existing ongoing roles or client work
• Reflect this engagement on their LinkedIn profile