Project Manager - Construction Management

Position Overview

Hearth Homes LLC is seeking a detail-oriented Virtual Assistant (VA) to act as a Project Manager for multiple residential renovation and flip projects. The VA PM will coordinate schedules, track orders, manage budgets, and facilitate communication with the General Contractor—all while working remotely.

• Project Coordination:
• Develop, update, and maintain project schedules in Buildertrend.
• Assign tasks, set deadlines, and monitor progress across multiple projects (6+ simultaneously).
• Communication & Collaboration:
• Serve as the primary point of contact for the General Contractor.
• Maintain daily communication with the General Contractor via Slack, email, and scheduled video calls.
• Facilitate invoice approvals and order tracking in designated Slack channels.
• Order & Invoice Management:
• Enter and track all material and equipment orders in Slack on behalf of the General Contractor.
• Review incoming invoices for accuracy and route them for General Contractor approval.
• Ensure timely documentation of all invoices.
• Budget & Cost Tracking: & Collaboration:**
• Serve as the primary point of contact for subcontractors, vendors, and the General Contractor.
• Maintain daily communication with the General Contractor via Slack, email, and scheduled video calls.
• Facilitate invoice approvals and order tracking in designated Slack channels.
• Order & Invoice Management:**
• Enter and track all material and equipment orders in Slack.
• Review incoming invoices for accuracy and route them for Owner approval.
• Ensure timely payment and documentation of all invoices.
• Budget & Cost Tracking:
• Log estimates, actual costs, and budget updates in Buildertrend.
• Produce weekly budget reports, flagging any variances or potential overruns.
• Reporting & Documentation:
• Prepare and distribute weekly progress reports, including photos, change orders, and issue logs.
• Maintain project files, permit logs, and inspection records in shared cloud storage.
• Quality Control & Daily Logs:
• Ensure daily logs (activities, labor hours, materials used) are recorded 2–3 times per week.
• Flag quality or safety concerns immediately to the Owner.
• Administrative Support:
• Schedule meetings, inspections, and status calls as directed by the General Contractor.
• Manage shared calendars, reminders, and follow-up tasks in coordination with the General Contractor.

• 2+ years’ experience in construction project coordination or VA support.
• Proficiency with Buildertrend (scheduling, budgeting) and Slack.
• Strong organizational and multitasking skills; able to manage 6+ projects concurrently.
• Excellent written and verbal communication in English.
• High level of initiative, problem-solving, and attention to detail.
• Reliable internet connection and availability during Pacific Time business hours.

• Rate: $1,200–$1,500 per month (negotiable based on experience).
• Hours: Minimum 35 hours per week, with flexibility for project demands.
• Contract: Independent contractor agreement; all job-related expenses reimbursed.
• Performance Metrics: On-time budget adherence bonuses; penalties for late deliverables per GC agreement structure.
• Project Coordinator
• Email Management
• Operations Management
• Speaking
• Project Coordinator
• Email Management
• Operations Management
• Speaking