Manila - Front Desk / Receptionist - Ayala Alabang

Responsibilities:

1. Administrative Support:

• Provide administrative assistance to the facility’s administrative manager.
• Handle tasks such as scheduling meetings, managing calendars, and organizing paperwork.
• Prepare reports, presentations, and correspondence.

1. Accounts Payable:

• Process accounts payable for the facilities department.
• Review invoices, verify accuracy, and ensure timely payments.
• Maintain records of financial transactions related to facility expenses.

1. Supply Management:

• Order office supplies, custodial supplies, and other necessary items.
• Monitor inventory levels and restock as needed.
• Coordinate with vendors and negotiate pricing.

1. Facility Maintenance:

• Assist with basic maintenance tasks (e.g., changing light bulbs, minor repairs).
• Coordinate repairs and maintenance services with external contractors.
• Ensure that facilities are clean, safe, and well-maintained.

1. Communication and Customer Service:

• Respond to requests from employees, clients, or visitors regarding facility-related matters.
• Address inquiries, resolve issues, and provide excellent customer service.
• Maintain a positive and professional demeanor.

1. Record Keeping:

• Maintain accurate records related to facility expenses, repairs, and maintenance.
• Update databases, spreadsheets, and other documentation.

1. Health and Safety Compliance:

• Ensure compliance with health and safety regulations within the facilities.
• Report any safety hazards or incidents promptly.
• Participate in emergency drills and evacuation procedures.

1. Team Collaboration:

• Work closely with other administrative staff, facility managers, and department heads.
• Collaborate on projects and initiatives to improve facility operations.

• Bachelor’s degree holder in fields like Business Administration or Hospitality.
• At least one year of experience demonstrates that you’ve already developed practical skills in a similar role.
• Amenable to work onsite, dayshift or night shift.
• With pleasing personality.

Note: We have 2 vacancies for this role. 1 day shift and 1 night shift.

Benefits

Excellent Growth and Advancement Opportunities