Senior Accounts Payable Analyst Team Lead

This position requires a proactive individual who can take process initiatives and serve as the primary point of contact for inquiries related to bills, payments, and other accounts payable matters. The Senior Accounts Payable Analyst will also collaborate with other analysts in posting transactions.

Key Responsibilities:

1. Purchase to Pay Process Management:

• Oversee the entire Purchase to Pay process, ensuring timely and accurate processing of invoices and payments.
• Implement and maintain best practices for P2P processes to enhance efficiency and accuracy.
• Collaborate with procurement and other departments to ensure seamless integration of purchasing and payment activities.

1. Accounts Payable Operations:

• Manage the accounts payable ledger, ensuring all transactions are recorded accurately and timely.
• Review and approve invoices for payment, ensuring compliance with company policies and procedures.
• Reconcile accounts payable transactions and resolve discrepancies promptly.
• Collaborate with other analysts in posting transactions to the ERP systems (QuickBooks and NetSuite).

1. Process Improvement Initiatives:

• Identify opportunities for process improvements and automation within the accounts payable function.
• Lead and participate in projects aimed at enhancing the efficiency and effectiveness of accounts payable operations.
• Develop and implement new policies and procedures to streamline accounts payable processes.

1. Vendor Management:

• Maintain strong relationships with vendors and suppliers, addressing any issues or concerns related to payments.
• Ensure vendor accounts are up-to-date and manage vendor inquiries regarding payment status.
• Conduct regular reviews of vendor performance and compliance with payment terms.

1. Reporting and Analysis:

• Prepare and present accounts payable reports and analyses to senior management.
• Monitor key performance indicators (KPIs) related to accounts payable and provide insights for decision-making.
• Assist in the preparation of financial statements and audits related to accounts payable.

1. Compliance and Risk Management:

• Ensure compliance with internal controls, company policies, and regulatory requirements.
• Identify and mitigate risks associated with accounts payable processes.
• Support internal and external audits by providing necessary documentation and information.

1. Team Leadership and Development:

• Provide guidance and mentorship to junior accounts payable staff.
• Foster a collaborative and supportive work environment within the accounts payable team.
• Conduct training sessions to enhance the skills and knowledge of the accounts payable team.

Qualifications:

• Bachelor’s degree in accounting, Finance, or a related field.
• 3-5 years of experience in accounts payable, with a strong understanding of the Purchase to Pay process.
• Proven track record of process improvement and project management within accounts payable.
• Excellent analytical and problem-solving skills.
• Strong communication and interpersonal skills, with the ability to interact effectively with vendors, suppliers, and internal stakeholders.
• Proficiency in accounting software and ERP systems (QuickBooks and NetSuite).
• Advanced knowledge of Microsoft Excel and other data analysis tools.
• Detail-oriented with a high level of accuracy and integrity.
• Ability to work independently and as part of a team in a fast-paced environment.

Working Preference:

• Can work on night shift, but flexible on mid-shift schedule
• Work location will be in the office.