Recruitment Admin Specialist | Onsite | Day Shift | Day 1 HMO

Empowering Recruitment, Elevating Healthcare

Build a fulfilling HR career with global impact while enjoying fixed weekends off, day shift stability, and time for the moments that matter most. This role gives you international exposure while building a meaningful career in recruitment and healthcare services.

Job Description

As a Recruitment Admin Specialist, you will oversee end-to-end recruitment administration, manage candidate documentation, and support training and development initiatives. You will play a vital role in ensuring compliance, maintaining effective communication, and delivering a seamless candidate experience.

Job Overview

Work setup: Onsite, Makati / Alabang

• Day 1 HMO coverage with free dependent
• Competitive Salary Package
• Prime office location in Makati / Alabang (Conveniently accessible by PUVs, with nearby restaurants and banks)
• Day shift schedule
• Fixed weekends off
• Salary Advance Program through our banking partner (Eligibility and approval subject to bank assessment. Available to account holders with minimum of 6 months company tenure.)
• Unlimited upskilling through Emapta Academy courses (Want to know more? Visit https://bit.ly/EmaptaTrainingCalendar)
• Free 24/7 access to our office gyms (Ortigas and Makati) with a free physical fitness trainer!
• Exclusive Emapta Lifestyle perks (hotel and restaurant discounts, and more!)
• Unlimited opportunities for employee referral incentives across the organization
• Standard government and Emapta benefits
• Total of 20 annual leaves to be used on your own discretion (including 5 credits convertible to cash)
• Fun engagement activities for employees
• Mentorship and exposure to global leaders and teams
• Career growth opportunities
• Diverse and supportive work environment

• Minimum 3-5 years' experience of working in a responsive end-to-end recruitment service
• Well-developed administration skills
• Excellent communication skills, with confidence in speaking, reading, and writing in English
• An understanding of the values and culture of Home Instead
• Confident and self-motivated with the ability to build and maintain strong positive relationships with candidates and colleagues
• Experience in candidate screening and selection
• Strong interpersonal skills with the ability to build rapport quickly
• Good working knowledge of IT Systems, Microsoft Office, and Applicant Tracking Systems, with ability to learn new technologies
• Excellent organization and prioritization skills with the ability to work accurately under pressure
• Team-player who is self-motivated, results-driven, and resilient

• Manage all aspects of recruitment administration ensuring compliance with legislation, regulatory, and franchise standards
• Maintain effective communication with candidates and manage the end-to-end candidate process
• Monitor recruitment channels for new candidate enquiries
• Process all pre-employment checks and collate pre-employment documentation
• Send electronic contracts, welcome emails, and activate new employees in people planner and payroll systems
• Ensure job boards and recruitment sources are updated and optimised
• Communicate daily with managers via phone, email, and Teams
• Conduct telephone interviews and upload candidate profiles to ATS after initial screening
• Schedule face-to-face interviews, set up DBS checks, and monitor e-learning completions

• Allocate and monitor Care Professional online training
• Track expired tasks such as supervisions and appraisals in the people planner system
• Assist with scheduling training, support visits, and appraisals
• Send reminders for required or optional training and events

• Track expired documentation (e.g., MOT certificates) and follow up with Care Professionals
• Flag milestones such as birthdays and anniversaries for acknowledgement
• Manage the company 'info' inbox and forward or action emails as needed
• Provide incoming telephone support during peak periods
• Administer Care Professional folders in Microsoft 365, ensuring accurate and updated documentation
• Participate in daily and team meetings as required

About the Client

With a people-first approach, they continue to create opportunities for global professionals to make a difference in healthcare.

Welcome to Emapta Philippines!

Apply now and be part of the #EmaptaEra!